Records Coordinator

Community Partnership for Children•Daytona Beach, FL

2d•Onsite

About The Position

The Records Coordinator ensures accurate and timely filing of vital agency records according to approved policies and procedures. The role supports efficiency, consistency, and compliance with agency policies and procedures, including contractual and HIPAA regulations. The position is full-time, non-exempt, and based in Daytona Beach, Florida.

Requirements

Ability to maintain the confidentiality of sensitive data.
Effective organizational and prioritization skills.
Ability to manage time efficiently.
Ability to collaborate and work effectively with team members.
Analytical attention to detail.
Knowledge of Microsoft Excel and Word.
Experience and knowledge in data entry and web-based information systems.
Communication and interpersonal skills.
Minimum of 1 year of experience.
Ability to travel to off-site locations.
High school diploma or GED equivalent.
Current Background Clearance Screening Letter as required by DCF and successful completion of Community Partnership for Children background screening requirements.
If local travel is required, a valid Florida driver’s license and documentation of current automobile insurance.

Nice To Haves

One year of experience in record keeping.

Responsibilities

Assist with uploading documents in the FSFN electronic filing system and My Jump Vault.
Maintain files daily in designated areas, including conducting weekly checks of the record room for files that have been signed out.
Conduct routine internal record audits on processes and required documents.
Provide administrative support as needed at any office location.
Process verbal records requests.
Redact files for records requests.
Assist with processing requests for information from client files following proper verbal or legal records requests.
Help maintain tracking systems for documents that Records Staff must upload to FSFN and My Jump Vault.
Maintain the Business Archives management system and participate in records archiving and retrieval.
Support the Records Supervisor with compliance tasks.
Communicate with the agency, clients, and system partners about records inquiries and resolution of discrepancies.
Provide technical assistance to CPC staff regarding records processes as required.
Perform other duties as assigned.