Purchasing Assistant Jobs

About The Position

Requirements

• Strong attention to detail, accuracy, and organizational skills.
• Excellent data entry and recordkeeping skills.
• Knowledge of inventory management and inventory control principles.
• Experience with purchasing and procurement processes.
• Ability to process and track purchase orders.
• Experience with order processing and order tracking.
• Ability to expedite purchase orders and follow up on supplier deliveries.
• Knowledge of supplier management and vendor communication.
• Experience performing pricing analysis and comparing supplier quotations.
• Proficiency in Microsoft Office, especially Excel.
• Experience using ERP or Inventory Control software (IQMS preferred).
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple assignments in a fast-paced manufacturing environment.
• 2–4 years of experience in one or more of the following: Inventory Management, Inventory Control, Purchasing, Procurement, Materials Coordination, Order Processing, Supply Chain Support, Manufacturing Administration.

Nice To Haves

• Power BI experience is a plus.

Responsibilities

• Follow all company safety policies and procedures.
• Maintain accurate inventory records within the ERP system.
• Perform physical inventory counts and cycle counts.
• Investigate and reconcile inventory discrepancies.
• Issue purchase orders for raw materials, MRO supplies, and expense items.
• Expedite purchase orders to ensure timely delivery of materials.
• Track open purchase orders and communicate delivery status to internal departments.
• Receive materials into the ERP system and verify receipt accuracy.
• Process vendor invoices and submit them to Accounts Payable.
• Request quotations from suppliers and assist with pricing comparisons.
• Maintain supplier files and purchasing documentation.
• Monitor supplier performance regarding quality and delivery.
• Generate inventory, purchasing, and receiving reports.
• Maintain accurate Excel spreadsheets and departmental records.
• Support inventory audits and continuous inventory improvement initiatives.
• Communicate effectively with suppliers, internal departments, and visitors.
• Assist with special projects as assigned by management.
• Perform other duties as assigned.