Purchasing Assistant

Rose-Hulman Institute of Technology•Terre Haute, IN

12d•Onsite

About The Position

Rose-Hulman Institute of Technology is seeking a detail-oriented and highly organized Purchasing Assistant to support Facilities operations. This position is responsible for processing purchasing card transactions and preparing monthly departmental reports, including requesting, collecting, coding, scanning, and submitting receipts for management approval. The Purchasing Assistant procures goods and services in support of departmental needs by managing inventory levels, obtaining and comparing vendor quotations, coordinating deliveries, monitoring expenditures to align with budgetary requirements, and purchasing office supplies, breakroom items, vehicle licenses, and registrations. Additionally, the role coordinates and manages departmental and campus events, processes utility invoices, and maintains records of campus utility usage to support operational tracking and reporting. The Purchasing Assistant also administers the department clothing program by managing the clothing budget, coordinating purchases, maintaining accurate records, and communicating clothing allowance balances to department staff. This position requires strong organizational, customer service, and financial reconciliation skills, along with the ability to manage multiple priorities while ensuring accuracy and compliance with institutional policies and procedures.

Requirements

Associate degree.
Three to five years of experience in a purchasing, business administration, or accounting role.
Knowledge of database, spreadsheet, and word processing software.
Excellent organizational, communication, and problem-solving skills.
Ability to manage multiple priorities while ensuring accuracy and compliance with institutional policies and procedures.
Strong organizational, customer service, and financial reconciliation skills.

Nice To Haves

Ability to work independently.
Understanding of basic accounting principles.

Responsibilities

Processing purchasing card transactions and preparing monthly departmental reports.
Requesting, collecting, coding, scanning, and submitting receipts for management approval.
Procuring goods and services by managing inventory levels, obtaining and comparing vendor quotations, coordinating deliveries, and monitoring expenditures.
Purchasing office supplies, breakroom items, vehicle licenses, and registrations.
Coordinating and managing departmental and campus events.
Processing utility invoices and maintaining records of campus utility usage.
Administering the department clothing program by managing the clothing budget, coordinating purchases, maintaining accurate records, and communicating clothing allowance balances.

Benefits

Variety of health benefit options.
Voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources.
Participation in Tuition Exchange.
Generous and flexible paid leave program.
Dedicated time for professional development.
Access to full-service fitness facilities and programming.
Access to a performing arts center featuring national touring acts and campus productions.
Access to state-of-the-art labs, facilities, and equipment.
Opportunities to have an impact on student lives.
Part of a greater purpose through multidisciplinary project collaboration that can have a global impact.
Continual encouragement and support of philanthropic and volunteer opportunities.