Purchasing Assistant

MyMichigan Health•Midland, MI

7d•Onsite

About The Position

This position maintains supplies for the Operating Room in the most efficient manner, assists the Purchasing Specialist, Coordinators and other Purchasing Office staff with managing and maintaining the flow of operations for the Operating Room staff, physicians, and patients, and is involved in all aspects of OR Scheduling. The role involves reviewing product stock levels, filling supplies, communicating with relevant departments about stock, distributing supplies, verifying par levels, ordering office supplies, and rotating stock to utilize products that will expire first. Additionally, the position is responsible for scheduling surgical cases, rescheduling procedures, relaying changes to physicians and staff, obtaining patient procedure information, assisting surgeon offices with scheduling protocols, and communicating case comments and special needs. Other duties include communicating with OR Purchasing Office staff and schedulers, answering the phone, monitoring schedules for procedure authorization, accurately scheduling specific cases, and monitoring the OR Marketplace for block releases and open time requests.

Requirements

High School Diploma or GED
Interpersonal skills needed to communicate successfully with individuals and groups and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner.
Knowledge of medical terminology as normally acquired through one-year experience working in a Medical Center or similar setting.
Basic knowledge of the personal computer and office equipment to maintain office files.
Office Excel & Word experience.
Proven computer skills through office work or classes taken preferred.
Demonstrate competency in Microsoft Windows.
Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.

Nice To Haves

Associate's degree in business or medical field preferred.
Basic knowledge of Operating Room process flow is preferred.
Procedure scheduling software experience preferred.

Responsibilities

Review product stock levels in the operating rooms and core areas and fills supplies as needed.
Communicate with SPD, Specialty Coordinators, and Materials Management when stock is low.
Distribute supplies throughout the department, verify par levels are correct in operating room suite along with supplies readily available daily or as needed depending on the case load for surgeons' preferences.
Order office supplies for all operating room areas.
Rotate stock to utilize products that will expire first.
Communicate with coordinators and leadership when products are not being used and/or outdating.
Schedule surgical cases according to department policy, reschedule and move procedures as necessary to improve efficiency and utilization.
Relay changes to physicians, physician offices, manager, OR Purchasing and other departments as necessary.
Obtain patient procedure information and place ready to schedule cases from the depot to the Snapboard.
Assist surgeon offices with protocols for scheduling cases appropriately, including correct specialty, procedure, and preference cards for the proper location.
Assist surgeon offices in finding appropriate time for procedures.
Communicate case comments, special needs and anesthesia type with appropriate staff.
Communicate with OR Purchasing Office staff and OR schedulers as needed.
Answer phone in a polite and respectful manner with a positive attitude.
Monitor schedule for appropriate procedure authorization.
Accurately schedule Needle Localization and Sentinel cases with the Patient Access Center.
Monitor OR Marketplace for block releases and requests for open time, making appropriate changes accordingly.