Purchasing Assistant
About The Position
The Purchasing Assistant supports the purchasing function by assisting with the procurement of materials, supplies, and services necessary to support Odessa Separator Inc.'s daily operations. This position assists with purchase order processing, vendor communication, inventory coordination, and maintaining accurate purchasing records. The Purchasing Assistant works closely with Purchasing, Operations, Production, Inventory, Accounting, and vendors to help ensure materials are purchased efficiently, received accurately, and available to support production requirements. This position plays an important role in maintaining effective supply chain processes, cost control, and operational efficiency.
Requirements
- High school diploma or GED required.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency with Microsoft Office Suite, especially Excel.
- Strong communication skills and ability to work effectively with employees, vendors, and internal departments.
- Knowledge of purchasing processes, purchase orders, and vendor coordination.
- Ability to maintain accurate records and documentation.
- Strong attention to detail and ability to identify discrepancies.
- Ability to communicate professionally with vendors and internal departments.
- Strong organizational and time-management skills.
- Ability to work independently while supporting team objectives.
Nice To Haves
- Two (2) years of purchasing, administrative, inventory, or related business experience preferred.
- Associate degree in Business Administration, Supply Chain Management, or related field.
- Experience working in a manufacturing, industrial, or oilfield services environment.
- Experience with ERP systems, purchasing software, or inventory management systems.
- Experience with purchase orders, vendor management, and material planning.
- Understanding of manufacturing processes and production requirements.
- Experience working with accounting teams on purchasing and invoice processes.
Responsibilities
- Assist with the creation, processing, and maintenance of purchase orders.
- Communicate with vendors regarding order status, delivery schedules, pricing, and documentation.
- Maintain accurate purchasing records, including purchase orders, vendor information, and receiving documentation.
- Assist with obtaining quotes, comparing pricing, and supporting purchasing decisions.
- Monitor open purchase orders and follow up on delayed or incomplete deliveries.
- Coordinate with receiving and inventory personnel to verify materials and quantities received.
- Assist with maintaining inventory records and identifying potential shortages or discrepancies.
- Support invoice matching and purchasing documentation requirements.
- Assist Accounting with purchasing records, vendor documentation, and invoice questions.
- Maintain organized purchasing files and electronic records.
- Support vendor relationship management through timely communication and follow-up.
- Assist with purchasing reports, tracking spreadsheets, and department metrics.
- Identify opportunities to improve purchasing processes and efficiency.
Benefits
- Competitive compensation
- Quarterly Profit Sharing
- Medical, dental, and vision insurance
- Company-paid Basic Life and Accidental Death & Dismemberment (AD&D) insurance
- Voluntary Life and AD&D insurance for employees and eligible dependents
- Paid Time Off (PTO) that increases with years of service
- Paid holidays
- Employee Assistance Program (EAP), if applicable
- Convenient online benefits enrollment and management through ADP
- Opportunities for professional growth and career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
