Proposal Manager Jobs

About The Position

Requirements

• Bachelor’s degree in journalism, English, business, marketing, or a related field.
• At least 6 years of experience writing and managing multi-volume proposals for federal customers.
• Strong command of technical proposal writing, including the ability to quickly diagnose solution gaps and guide SMEs effectively.
• Demonstrated success outlining, planning, writing, and editing multi-volume, compliance-driven proposals.
• Proposal management experience, such as drafting schedules, outlines, and compliance matrices and supporting kickoffs and color review feedback.
• Experience developing strategic federal bid responses in fast-paced environments while working across multiple proposals simultaneously.
• Experience as a Volume Lead, Book Boss, or Lead Proposal Writer on technical, management, and past performance volumes.
• Experience integrating AI-enabled tools into proposal writing workflows while maintaining quality and compliance.
• Ability to work independently while collaborating with multiple stakeholders.
• Ability to analyze complex requirements and translate them into clear, actionable tasks and processes through critical thinking.
• Strong project management skills, including time management, prioritization, communication, and attention to detail.
• Strong analytical skills to map RFP sections and evaluation requirements to response content and oversee proposal structure.
• Working knowledge of formal proposal development processes, including color team reviews using Shipley or a similar methodology.
• Strong understanding of federal contracting, business development, capture, and proposal processes.
• Ability to conceptualize anchor graphics and direct their production with solution leads or graphics support.
• Proficiency in MS Office 365, AI tools, SharePoint, and Adobe.
• Strong leadership skills to drive collaboration across cross-functional teams.
• Must currently be a U.S. citizen and eligible to obtain and maintain a security clearance, in compliance with federal contract requirements.

Nice To Haves

• Association of Proposal Management Professionals (APMP) Foundation Certification and/or knowledge of Shipley Proposal methodology.
• Experience in proposal-related desktop publishing.
• Advanced grasp of cybersecurity solutions.

Responsibilities

• Analyze RFP documents and map requirements and evaluation criteria into proposal outlines and annotated content plans with clear contributor instructions.
• Serve as Volume Lead or Lead Writer for technical, management, and past performance volumes; develop responsive, compliant, and compelling content.
• Translate capture strategy into an executable proposal approach and structure volumes for impact and ease of evaluation.
• Integrate win themes, discriminators, and proof points into content aligned with customer mission priorities and evaluation criteria.
• Partner with Capture, Solution, Recruiting, and Program teams to elicit proposal content, and coordinate data calls with external partners for subcontracting bids.
• Conduct SME interviews and participate in solution working sessions, translating technical input into clear, persuasive prose.
• Conceptualize anchor graphics with solution leads and develop content presentation strategies using tables, callout boxes, and diagrams.
• Use AI-enabled tools for drafting, research, graphics, and editing while maintaining quality, accuracy, and compliance.
• Incorporate color team feedback, lead content recovery, and review and edit content for consistent quality and customer messaging.
• Build and maintain a repository of reusable content, including past performance write-ups, proof points, and templates.
• Support the Proposal Manager with schedules, kickoff and stand-up meetings, orals, and color reviews; keep assigned volumes on track against milestones.
• Execute proposal management activities as needed.
• Identify and help mitigate proposal risks, advising leadership on solution gaps, compliance issues, and staffing impacts.
• Contribute to post-proposal lessons learned and process improvement.

Benefits

• 144 hours of paid time off (PTO).
• 11 holidays.
• 85% of insurance premiums covered.
• 401(k).
• Continuing education.
• Certification maintenance and reimbursement.
• Comprehensive benefits package with major healthcare insurance carriers.