Proposal Office Manager

X-Bow Systems • , TX

2d • Remote

About The Position

The Proposal Office Manager is part of the Business Development team and oversees the Proposal Management Office, an internal service organization. The manager leads a team of Proposal Managers and Technical Writers and scales the team as needed to meet Business Development document-generation demands. The role oversees proposal-team setup, coordinates submissions with Contracts, and uses AI for content management and curation.

The position is full-time and remote. The successful candidate will manage proposal workflows for RFIs, ROMs, RFPs, and other proposal types, while maintaining and curating content for future responses.

Requirements

• Bachelor's degree in Business, Management, or a related field.
• At least 5 years of experience in proposal management or a related field.
• Experience leading teams and managing multiple projects simultaneously.
• Proven experience in content management and curation.
• Strong leadership and team management skills.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and SharePoint.

Nice To Haves

• Master's degree.
• Experience with AI tools for content generation and management.
• Certification in Proposal Management or a related field.
• Experience in the A/D industry.

Responsibilities

• Manage a team of Proposal Managers and Technical Writers.
• Hire additional Proposal Managers and Technical Writers as needed to scale the team.
• Receive document-generation requests from Business Development via OAT for RFIs, ROMs, RFPs, and other proposal types.
• Set up proposal teams and assign Business & Proposal (B&P) roles.
• Manage charge codes and create an overall proposal schedule.
• Schedule kickoff and strategy meetings, team check-ins, and reviews.
• Coordinate proposal submissions with Contracts.
• Manage and curate content for use in future responses.
• Maintain the CRM SharePoint library and the comprehensive content library.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager