Proposal Manager

Aet Federal•Tysons, VA

2d•Onsite

About The Position

AET Federal is seeking a Proposal Manager to provide proposal development, writing, and coordination support for federal and commercial solicitations, including RFPs, RFQs, and RFIs. The role supports a small, fast-paced team and focuses on proposal writing, organization, compliance, and submission. It is full-time and fully on-site at the company’s Tysons, Virginia office, Monday through Friday. The Proposal Manager develops and edits technical, management, and corporate proposal content; coordinates contributor and subject matter expert inputs; manages schedules and solicitation compliance; and performs quality checks before submission. The role also helps maintain templates, content libraries, proposal records, and efficient business development processes. Deliverables include proposal responses and submission packages, schedules, compliance materials, capability statements, and past-performance materials.

Requirements

Bachelor’s degree or higher.
U.S. citizenship; sponsorship is not available.
At least 3 years of proposal writing, GovCon, government contracting, or related experience.
Prior knowledge of proposal and government contract terminology, processes, and business development methodology.
Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
Strong verbal and written communication skills.
Excellent attention to detail, organization, and proofreading skills.
Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
Ability to work independently and collaboratively with leadership and subject matter experts.
Ability to commute to and work on-site at AET Federal’s designated location Monday through Friday.

Responsibilities

Draft, edit, and refine technical, management, and corporate proposal content using provided guidance and inputs.
Tailor proposal language to solicitation requirements, evaluation criteria, and customer priorities.
Ensure proposal content is clear, consistent, compliant, accurate, and professional.
Manage and draft RFI, RFP, and RFQ responses from start through submission.
Incorporate, track, and reconcile feedback from leadership and subject matter experts.
Manage proposal schedules, milestones, deadlines, and deliverables.
Coordinate internal contributors and subject matter experts to support timely, compliant submissions.
Develop and maintain compliance matrices and checklists.
Organize proposal files and templates and maintain version control throughout the proposal lifecycle.
Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements.
Perform quality-control checks for grammar, formatting, consistency, and completeness.
Identify and flag compliance gaps, risks, or missing information to leadership.
Help develop and maintain proposal templates, content libraries, and reusable boilerplate materials.
Recommend and promote efficient improvements to proposal and business development processes.
Maintain organized records of submitted proposals and supporting documentation.
Communicate proposal status, priorities, risks, and resource needs to leadership.
Participate in proposal-related meetings as needed and collaborate with a small team while managing assigned tasks independently.
Prepare proposal submission logs and files, schedules, compliance materials, proposal sections and packages, reusable materials, capability statements, and past-performance and other business development deliverables.