Proposal Manager

Health Management Associates•,

8d•$88,000 - $113,000

About The Position

The Proposal Manager leads and coordinates HMA proposal development from opportunity handoff through submission and post-submission closeout. The role owns the proposal process, schedule, coordination, risk management, reviews, compliance, and final readiness for assigned pursuits, including enterprise-priority Tier 1 proposals. Working with Proposal Leads, Executive Approvers, subject matter experts, writers, pricing resources, and other HMA organizations, the Proposal Manager drives disciplined, timely development of compliant, compelling, high-quality responses and uses approved AI and proposal tools to improve efficiency.

Requirements

Bachelor’s degree from an accredited college or university.
At least 5 years of professional work experience, including demonstrated experience managing or coordinating proposals, business development responses, or similar deadline-driven, cross-functional deliverables.
Knowledge of structured proposal development processes and ability to tailor them to solicitation requirements while maintaining quality and speed.
Strong project management, prioritization, and time-management skills.
Excellent attention to detail, organization, and follow-through.
Exceptional written and oral communication skills, including synthesizing complex requirements and communicating expectations clearly.
Strong client-service orientation and sound judgment when working with senior leaders, consultants, and cross-functional teams.
Excellent interpersonal, facilitation, and collaboration skills.
Working knowledge of business development and proposal strategy, including win themes, differentiators, compliance, and evaluation criteria.
Ability to lead processes and influence contributors without direct supervisory authority.
Ability to manage multiple concurrent proposals, priorities, and shifting deadlines in a fast-paced environment.
Ability to identify risks, recommend solutions, escalate issues appropriately, and exercise sound judgment under pressure.

Nice To Haves

Degree in business, marketing, communications, English, public policy, healthcare, or a related discipline.
Association of Proposal Management Professionals (APMP) membership or certification.
Previous consulting experience in healthcare is highly sought.
Experience supporting healthcare procurements is preferred.

Responsibilities

Lead cross-functional proposal teams to meet schedules, quality expectations, review milestones, and submission deadlines.
Serve as the day-to-day proposal process lead, clarify roles and assignments, and provide coaching to proposal contributors on HMA proposal practices, tools, reviews, and deadlines.
Assess solicitations, handoff materials, resource needs, complexity, risks, and timing to establish a proposal management approach and development schedule.
Manage competitive and non-competitive proposals, including complex and strategically important pursuits, with limited oversight.
Lead proposal kickoffs and maintain management tools such as development calendars, compliance matrices, assignment and action tracking, and proposal workspaces.
Monitor proposal development from launch through submission, identify issues early, and escalate risks affecting strategy, compliance, pricing, schedule, or quality.
Partner with Proposal Leads, Executive Approvers, writers, subject matter experts, pricing resources, and other organizations to align teams around client requirements and proposal strategy.
Support incorporation of win themes, differentiators, proof points, key messages, solution design, and evaluation criteria into responses.
Facilitate proposal meetings and working sessions, document decisions and action items, and maintain timely team communications.
Coordinate specialized internal reviews and inputs, including legal, contracts, finance, HR, IT/security, and subcontractor requirements as applicable.
Manage schedules, dependencies, milestones, updates, and communications about changes or risks.
Develop, validate, and maintain compliance matrices and proposal structures aligned with solicitation requirements, evaluation criteria, amendments, and official Q&A.
Ensure deadlines, submission instructions, approvals, and compliance criteria are satisfied before submission.
Plan and manage Pink, Red, Gold, and other proposal reviews; track material findings through resolution.
Coordinate with pricing and proposal leadership on pricing strategy and review milestones, including price-to-win activities when applicable.
Lead final readiness and production coordination, including version control, quality checks, approvals, and completion of submission packages.
Support after-action reviews, loss analyses, debrief preparation, and capture of lessons learned and reusable proposal content.
Use approved proposal technology and AI-enabled tools for extraction, organization, comparison, drafting support, summarization, and quality checks; validate outputs against authoritative sources and follow governance and information-security practices.
Perform other duties as assigned.