Senior Proposal Manager

Flatiron Construction Corp•Raleigh-Durham, NC

About The Position

The Senior Proposal Manager leads proposal efforts for multiple project pursuits, overseeing the collection, creation, organization, review, and final submission of proposal materials. The role ensures that pursuit requirements are met, documents are complete, and submissions are delivered by the applicable deadlines. It provides proposal leadership and expertise for an assigned company division and supports other divisions with qualifications and information as needed. The position develops proposal schedules, compliance matrices, and Proposal Work Plans aligned with Owner RFP requirements and evaluation criteria. It coordinates with division and estimating teams, subject matter experts, joint venture partners, and subcontractors to gather and prepare proposal content. The Senior Proposal Manager edits and standardizes content, manages document layout and design, maintains current RFP documents and proposal resources, and leads final publishing and delivery. The role also updates templates and project information for future pursuits and completes award-submittal forms as needed.

Requirements

At least 6 years of project pursuit experience in the construction or engineering industry.
Ability to develop proposal schedules, assign deliverables, and manage a larger bid proposal or multiple proposals at one time.
Ability to write and edit project summaries, personnel resumes, and other supporting information.
Strong communication, attention to detail, organization, time management, and task-prioritization skills.
Advanced knowledge of Adobe Acrobat Professional, Photoshop, and InDesign.
Ability to work in a fast-paced, high-pressure environment.
Travel for pursuit meetings and Company proposal support.
Maintain registration in relevant organizations or associations.

Nice To Haves

Bachelor's degree in English, Marketing, Communications, or a related field.
At least 3 years of experience as a proposal coordinator.
Knowledge or skill in graphic design.
Knowledge of Deltek Vision.
Registration in relevant organizations or associations, such as the Road Builders Association.

Responsibilities

Oversee collection and creation of one or more project proposals and ensure all required pursuit items are included before the bid-submittal deadline.
Provide proposal leadership and expertise for the assigned division, including maintaining commonly used content, building project and resume materials, and identifying regional staff for national pursuits.
Support Division Proposal leadership and other divisions with qualifications and information.
Track forms, information, and data required for each pursuit, ensuring Owner requests are completed by their deadlines.
Develop and manage proposal schedules within pursuit and submittal deadlines.
Create compliance matrices assigning technical proposal documentation and development tasks to supporting team members.
Develop and implement Proposal Work Plans aligned with Owner RFP requirements and evaluation criteria.
Assemble proposal documents in various software formats and ensure proposal criteria are included before submission.
Review and edit proposal content to support a consistent one-voice methodology.
Work with division and estimating teams to complete division forms and coordinate the Proposal Work Plan.
Coordinate and track surety, bonding, and required signature documents with the pursuit Lead Estimator.
Coordinate with joint venture partners and subcontractors to obtain proposal information, narratives, forms, and other Owner-requested documents.
Compile technical writing and supporting documentation using interviews, summary points, and examples from estimators, engineers, subject matter experts, and the direct manager.
Proofread, edit, and standardize proposal text for grammar, spelling, comprehension, and style.
Develop and manage proposal layout, design, and document presentation to achieve a marketing-quality product.
Maintain current RFP documents, ensure supporting team members have access, and notify the proposal team when important project information becomes available.
Lead final proposal publishing and delivery to the Owner as required.
Update proposal templates and project sheets and ensure relevant information is stored in a searchable database for future pursuits.
Complete Company and District award-submittal forms as needed.
Coach, guide, and mentor staff and direct reports.