Senior Proposal Manager

Flatiron Construction Corp•Whitestone, NY

About The Position

The Senior Proposal Manager leads proposal efforts for multiple project pursuits supporting SPC Construction and its work throughout the New York City metropolitan area. The role oversees proposal document collection, development, organization, review, design, and submission, ensuring proposals meet Owner requirements and deadlines. It supports pursuit strategy in collaboration with business development, pre-construction, estimators, engineers, subject matter experts, joint venture partners, subcontractors, and proposal leadership. The position also mentors proposal team staff and supports division award efforts. FlatironDragados operates in the United States and Canada through FlatironDragados USA and FlatironDragados Canada and is part of the ACS Group. Its work includes complex infrastructure projects for government agencies across the NY/NJ metropolitan area, intended to improve mobility, resilience, and quality of life.

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field.
At least 8 years of project pursuit experience in the construction or engineering industry.
Previous people-management experience coordinating proposal teams or efforts.
Ability to manage a large bid proposal or multiple proposals simultaneously in a fast-paced, high-pressure environment.
Ability to travel 50–60% of the year for pursuit meetings and company proposal support.
Ability to coach, guide, and mentor direct reports, identify talent-development opportunities, and assign developmental work.
Time management and delegation skills to complete tasks under tight deadlines while meeting Owner and Company pursuit requirements and timelines.
Ability to write and edit project summaries, personnel resumes, and supporting information.
Excellent communication and organizational skills and attention to detail.
Strong time-management and task-prioritization skills to ensure timely project-bid submissions.
Advanced knowledge of Adobe Acrobat Professional, Photoshop, InDesign, and Deltek Vision.
Maintains registration in relevant organizations or associations, such as the Road Builders Association.

Nice To Haves

At least 5 years of experience as a Proposal Manager.

Responsibilities

Oversee the collection and creation of project proposals and confirm required pursuit items are included before bid submission deadlines.
Coordinate and track the collection of forms, information, and data for each pursuit, ensuring completion of Owner requests by established deadlines.
Meet with internal clients to support pursuit strategy, including business development and pre-construction.
Support Division Proposal leadership with qualifications and information needed by other divisions.
Develop and manage proposal schedules to meet pursuit and submission deadlines.
Lead proposal strategy sessions and proposal workshops.
Create and coordinate compliance matrices that assign technical proposal documentation and development tasks to the supporting proposal team.
Develop and implement Proposal Work Plans addressing Owner RFP requirements and evaluation criteria.
Assemble proposal documents in various software formats and ensure proposal criteria are included before submission.
Review, edit, proofread, and standardize proposal content for a consistent voice, grammar, spelling, comprehension, and style.
Manage proposal layout, design, and document presentation to produce a marketing-quality product.
Support proposal assignments from the Division Proposal Lead and cross-divisionally as appropriate.
Coordinate and track surety, bonding, and required signature information with the pursuit Lead Estimator.
Coordinate with joint venture partners and subcontractors to obtain information, narratives, forms, and other documents requested by the Owner’s RFP.
Train and mentor proposal team staff and support Department Manual, Style Guide, and divisional forms processes.
Oversee Division Award Efforts.
Compile technical writing and supporting documentation using interviews, summary points, and examples from estimators, engineers, and subject matter experts.
Write and edit project summaries, personnel resumes, and other supporting information.
Identify process gaps and recommend reasonable, streamlined approaches.