Proposal Manager

TKC Holdings • Oldsmar, FL

3d • Hybrid

About The Position

The Proposal Manager leads the development and submission of complex RFP and RFI responses, from solicitation through archive. The role owns proposal plans, schedules, compliance, and final quality, directs contributors across departments, and communicates with Sales throughout each project to deliver strong, client-tailored responses.

The Proposal Manager reviews solicitations and related materials, organizes assignments and deadlines, works with subject matter experts to create accurate and defensible content, and drafts, edits, and formats proposal documents. The role also oversees final quality reviews and bid submissions, maintains proposal archives, mentors Proposal Specialists as needed, supports client presentations and Best and Final Offers, and conducts post-submission lessons learned. The position is hybrid.

Requirements

• Seven to 10 years of related proposal development experience, including managing multiple complex proposals, or an equivalent combination of education and experience.
• Self-motivated, goal-oriented, organized, detail-oriented, and able to multitask in a rapid development environment.
• Exceptional communication skills and ability to work independently and lead cross-functional contributors to meet deadlines.
• Excellent project and time management skills, including the ability to work under pressure and manage multiple projects simultaneously.
• Excellent writing, editing, and reading comprehension skills, including the ability to interpret RFP requirements and evaluation criteria.
• Strong organizational skills and attention to detail, with a high degree of accuracy.
• Proficiency in Adobe InDesign, Adobe Acrobat, and Microsoft Word.
• Excellent working knowledge of SharePoint, Microsoft Copilot, Microsoft Teams or equivalent, and Salesforce.
• Working knowledge of the Apple computer platform.
• Ability to work independently and as part of a team, provide constructive feedback and direction, and direct and motivate contributors across departments.
• Sound judgment in identifying compliance risks, unsupported claims, and gaps, and escalating them to Sales, Operations, or Legal.
• Ability to prioritize across multiple proposals and strictly adhere to deadlines.
• Ability to communicate with all organizational levels and work with a variety of personalities.
• Ability to adapt to change, solve problems proactively, and complete tasks efficiently and accurately under stressful situations.

Nice To Haves

• Bachelor’s degree in Business, Communications, English, or a related discipline.

Responsibilities

• Lead each proposal from RFP receipt through submission and archive, owning the plan, schedule, compliance, and final quality.
• Review and analyze RFPs, RFIs, and addenda to identify requirements, evaluation criteria, deadlines, submission instructions, and special requirements.
• Participate in Sales kickoff calls and communicate with Sales throughout projects, tailoring proposal content to client knowledge and incumbent or new-business status.
• Create proposal outlines and requirement matrices, assign sections and information requests to relevant departments, and follow up on outstanding inputs.
• Apply proposal templates and library content, tailor detail to the facility, and contribute new material to proposal resources as needed.
• Set internal deadlines, track progress, and escalate risks or missing inputs early.
• Monitor upload sites, client Q&A, and addenda, and communicate changes to Sales and Operations.
• Work with subject matter experts to turn detailed information into accurate, defensible proposal language.
• Write, edit, proofread, and format proposal drafts for the client, facility type, and incumbent or new-business status.
• Use approved AI tools for drafting and compliance and gap analysis; verify outputs and obtain SME clearance for operational content derived from AI.
• Direct final quality reviews for compliance, technical issues, and errors; confirm required signatures, forms, attachments, addenda, and confidentiality markings.
• Prepare bid packages and submittal letters, oversee electronic submission files, and coordinate printing and shipping with the Print Center; print and ship proposals in an emergency using provided equipment.
• Archive the total proposal archive, final low-resolution PDF, and final low-resolution redacted PDF according to established procedures.
• Train and mentor Proposal Specialists as needed and develop internal business relationships that support effective proposal generation.
• Assist with client presentations and Best and Final Offers as requested, and conduct post-submission lessons learned.
• Maintain strict confidentiality of sensitive information and perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan with company match
• Paid time off
• Tuition reimbursement
• Paid training
• Career advancement opportunities
• Life insurance and AD&D coverage
• Voluntary benefits including short-term disability, long-term disability, critical illness, and accident coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Senior