Federal Pipeline Manager & Proposal Writer (Remote)

Praescient Analytics • Fairfax, VA

2d • Remote

About The Position

Praescient Analytics, LLC is seeking a Federal Pipeline Manager & Proposal Writer to manage opportunity discovery and pipeline readiness across the company’s federal growth lifecycle while serving as an experienced proposal writer and editor. The role continuously sources, researches, organizes, and documents relevant federal opportunities; maintains pipeline, contract-vehicle information, and the internal BD Library; coordinates teaming documentation; and provides executives and business-development leads with factual information for timely pursuit decisions. It is not a customer-facing capture or sales position, nor a post-award contracts-administration position. The extended business development team retains responsibility for customer engagement, PWIN assessment, capture strategy, partner selection, and teaming decisions.

The successful candidate will build the opportunity pipeline and use strong federal proposal-writing and editing skills to assess alignment, anticipate response requirements, independently lead smaller responses, draft substantial proposal content, and independently review major submissions. The role may be performed remotely if the employee resides in the United States.

The projected annualized compensation range is $80,000 to $130,000. Praescient describes opportunities for career growth, collaboration across teams, and a workplace supporting public safety and government agencies. Benefits include company-paid United Health Care medical coverage for the employee and family, a 401(k) with company matching, travel and performance incentives, three weeks of paid time off plus federal holidays, a $5,000 annual training allowance, a $500 book allowance, and tuition reimbursement.

Requirements

• At least four years of federal government contracting experience spanning opportunity research, pipeline or business-development operations, and hands-on proposal writing and editing.
• Current Association of Proposal Management Professionals (APMP) certification at Foundation level or higher.
• Demonstrated experience sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline-to-proposal lifecycle.
• Ability to independently write and edit federal RFIs, sources-sought responses, task-order proposals, capability statements, and proposal sections or volumes.
• Working knowledge of federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, task orders, and prime/subcontract teaming models.
• Experience maintaining a disciplined opportunity pipeline or CRM and producing concise research and qualification products for leadership decisions.
• Experience coordinating NDAs, teaming agreements, partner data calls, representations and certifications, or comparable pre-award documentation using approved templates and escalation procedures.
• Ability to distinguish administrative agreement routing from contractual or legal judgment and to escalate nonstandard terms appropriately.
• Strong substantive editing skills, including reviewing content for compliance, evaluator focus, factual support, consistency, and readability.
• Advanced hands-on experience using ChatGPT or comparable enterprise generative-AI tools for research, requirements extraction, compliance mapping, outlining, drafting, editing, gap analysis, and quality control, with methods for source grounding and output validation.
• Strong Microsoft Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint skills, and experience with federal opportunity and vehicle portals.
• U.S. citizenship is required due to federal customer and information-access requirements.
• Ability to successfully complete company-required employment verification and background screening.

Nice To Haves

• Experience with DoD, Intelligence Community, DHS, DOJ, MDA, or other national-security and civilian-agency markets.
• Experience administering OASIS+, SEWP, GSA, or comparable IDIQ/GWAC opportunity and reporting processes.
• Experience supporting a small or mid-sized federal contractor where individuals work across capture, proposals, vehicles, and teaming operations.
• Familiarity with FAR/DFARS concepts, small-business set-asides, limitations on subcontracting, organizational conflicts of interest, and pre-award compliance considerations.
• Bachelor's degree in business, communications, public policy, information technology, contracts, or a related field; equivalent relevant experience will be considered.
• NCMA, Shipley, PMP, or other relevant pipeline, proposal, contracts, or project-management training.

Responsibilities

• Identify relevant federal opportunities through procurement portals, agency forecasts, industry notices, and approved market-intelligence platforms.
• Screen opportunities for alignment with company capabilities, past performance, contract vehicles, NAICS codes, socioeconomic status, timing, place of performance, clearance and staffing considerations, acquisition strategy, and prime or subcontract possibilities.
• Prepare concise opportunity research briefs covering customer, mission need, scope, estimated value, timing, incumbent when available, vehicle, acquisition type, source links, relevant capabilities and past performance, deadlines, information gaps, and recommended research actions.
• Maintain complete and current CRM and pipeline records, including milestones, stages, source documents, contacts, actions, decisions, and deadlines; identify stalled or unsupported pursuits for leadership review.
• Provide the extended business development team and portfolio account managers with organized source documentation and factual research to support pursuit evaluation, teaming, and capture decisions.
• Track draft solicitations, RFIs, industry days, one-on-ones, reading rooms, questions and answers, amendments, forecast changes, final releases, and proposal deadlines.
• Manage opportunity and task-order pipelines for prime and key subcontract contract vehicles, including OASIS+, SEWP VI, and other IDIQ/GWAC channels.
• Coordinate contract-vehicle onboarding, portal access, profiles, catalogs or capability records, recurring reports, certification updates, points of contact, and other administrative compliance deliverables.
• Prepare, route, track, and maintain approved-template NDAs, teaming agreements, subcontractor questionnaires, representations, certifications, data calls, and related pre-award documentation; escalate nonstandard terms and negotiations to authorized personnel.
• Facilitate opportunity handoffs to the Federal Proposal Manager & Lead Writer with source documents, research, leadership decisions, teaming status, deadlines, response requirements, and outstanding actions.
• Independently manage and write smaller RFIs, sources-sought responses, capability statements, white papers, and quick-turn task-order proposals when assigned.
• During proposal surges, serve as alternate proposal manager or volume lead; develop compliance matrices and outlines, write proposal content, and coordinate contributor inputs.
• Provide substantive editorial support for proposals led by the Federal Proposal Manager & Lead Writer, reviewing compliance, structure, evaluator focus, evidence, consistency, clarity, grammar, and final copy.
• Perform assigned independent compliance and content review and subsequent final editorial and production review under the company’s two-review protocol; document findings and verify closure before submission.
• Use approved generative-AI tools to support research, summaries, requirements extraction, compliance analysis, outlining, drafting, editing, and gap identification, validating outputs against authoritative sources.
• Maintain reusable pipeline, teaming, vehicle, and proposal records in approved systems and contribute to process improvements and lessons learned.

Benefits

• Company-paid United Health Care medical coverage for the employee and family, including premiums and deductibles.
• 401(k) with company matching.
• Travel and performance incentives.
• Three weeks of paid time off plus federal holidays.
• $5,000 annual training allowance.
• $500 book allowance.
• Tuition reimbursement program.
• Career growth opportunities.
• Collaborative work environment and a team that respects employee ideas and expertise.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed