Proposal Writer

GardaWorld•Addison, TX

1d•$75,000 - $85,000

About The Position

The Proposal Writer supports business development initiatives by developing compelling, compliant, and customized proposals in response to RFPs, RFIs, and RFQs. The role works closely with sales, operations, finance, legal, and other cross-functional teams to create strategic proposals that communicate the organization’s value proposition and align with client requirements. It supports revenue growth and the company’s position in a competitive market, and produces other sales-related materials as needed.

Requirements

Bachelor’s degree in English, Communications, Marketing, Journalism, Business, or a related field.
2–3 years of experience in a commercial service industry such as security, janitorial, property management, or landscaping.
2–3 years of professional experience in proposal writing, business writing, or grant writing.
Proven ability to manage multiple proposals and priorities simultaneously under tight deadlines.
Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
Basic graphic design or desktop publishing skills for visual formatting and branded presentations, with an emphasis on Microsoft PowerPoint.
Clear, persuasive, and professional writing and editing skills, with the ability to adhere to brand standards.
Strong organizational and time management skills and the ability to manage multiple deliverables.
Strong interpersonal and communication skills to collaborate effectively with cross-functional teams.
High attention to detail and accuracy in editing and formatting proposal components.
Ability to assess client requirements, analyze RFPs, and develop tailored content that meets strategic objectives.
Comfort navigating proposal management systems and graphic tools.
Strong judgment, initiative, and accountability, with the ability to work independently with minimal oversight.

Nice To Haves

Background or familiarity with janitorial, facilities management, security services, or similar B2B service industries.

Responsibilities

Lead the development, writing, editing, and formatting of proposals, presentations, and supporting documentation.
Interpret solicitation requirements and ensure submissions are compliant, accurate, and timely.
Collaborate with subject matter experts across departments to gather, synthesize, and incorporate content.
Translate technical or complex service offerings into clear, client-focused value propositions.
Maintain and manage a centralized content library with standard responses, boilerplate text, and case studies.
Support go/no-go decisions and contribute to opportunity analysis with business development leadership.
Ensure proposals reflect company branding and messaging standards.
Research clients, competitors, and industry trends to tailor content appropriately.
Track deadlines, manage timelines, and ensure all proposal components are completed and submitted on time.
Assist with post-submission debriefs and process improvement efforts.
Produce other sales-related materials as needed.