Proposal Manager - Marketing

LJA•Jacksonville, FL

About The Position

The Proposal Manager works in LJA’s Marketing department and manages team efforts to prepare responses, submittals, and proposals, as well as other marketing activities related to specific targets or prospects. The role oversees proposal development across written, oral, and demonstration formats, including maintaining schedules, organizing resources, coordinating inputs and reviews, implementing proposal strategy, ensuring compliance, resolving internal team issues, and providing process leadership. The position leads technical writing, proposal drafting and submittals, interview preparation, and related marketing materials. It manages assigned staff and proposal assignments, coordinates with people across the firm and with Legal and Accounting, and guides proposal teams through challenges, deadlines, and changing information.

Requirements

Bachelor’s degree in English, Marketing, Communications, Business Administration, or a related field.
AEC industry experience.
At least 7 years of experience in marketing professional services.
Advanced proficiency in InDesign.
Excellent verbal and written skills.
Strong leadership skills and the ability to motivate and inspire a team.
Ability to multitask and efficiently manage multiple deliverables.

Nice To Haves

Certifications in Proposal Management.

Responsibilities

Lead technical writing, proposal drafting and submittal, interview preparation, and related marketing materials.
Manage assigned staff and assist team efforts to prepare responses.
Create and maintain proposal schedules to ensure deadlines are met.
Manage assignments on the Proposal Assignments Planner.
Manage proposal opportunities and update pursuit spreadsheets and proposal logs for various sectors.
Serve as a liaison between Legal, Accounting, and Marketing to improve marketing communication and represent Marketing during internal projects.
Interact with all levels within the firm to ensure successful completion of proposals.
Manage marketing activities related to specific targets or prospects.
Write or verbalize the company’s areas of expertise for promotional materials, proposals, and presentations.
Guide and motivate the proposal team, delegate tasks effectively, and manage emotions to foster a positive and productive work environment, especially under pressure.
Address proposal-development challenges with creative and effective solutions, including last-minute changes or gaps in information.

Benefits

Employee Stock Ownership Plan (ESOP).
Paid time off, paid holidays, and a full office closure between Christmas and New Year’s.
Multiple health and dental plan options, pet-related benefits, and mental health support.
Paid maternity and parental leave.
Tuition reimbursement and in-house courses through the Learning and Development team.
Referral bonuses.
Company-sponsored volunteer days and philanthropic initiatives.
Memberships to industry organizations.
Internal mobility opportunities.
Social events, employee sports teams, and bring-your-kid-to-work day.