Marketing Proposal Specialist

Avcon•Orlando, FL

3d•Onsite

About The Position

The Marketing Proposal Specialist supports AVCON’s Aviation, Transportation, Development, Facilities, Structural, and Federal business units and helps grow the firm’s business and client base. As part of the Business Development (Marketing and Sales) team, the specialist works closely with firm leaders and other marketing and sales staff to develop compelling, compliant proposals and interview support materials. The position is based in AVCON’s Orlando, Florida office. The role coordinates the development and production of statements of qualifications, proposals, presentations, and other marketing collateral. It also supports pursuit strategy and interview preparation, develops sector-focused content, works with technical staff and subcontractors or subconsultants, and maintains systems and firmwide information used in marketing efforts. The position includes mentoring and providing pursuit oversight for marketing staff. Work usually takes place in a clean, pleasant, and comfortable office setting. Occasional site visits may occur outdoors. Nights and weekends are generally not required, but may occasionally be necessary with little or no advance notice. The job involves regular talking or hearing, frequent sitting for long periods, occasional standing, walking, reaching, handling objects, and other movements, and lifting or moving up to 10 pounds frequently and up to 40 pounds occasionally. Close vision, color vision, and the ability to adjust focus are required.

Requirements

Bachelor’s degree in Marketing, Journalism, Communications, English, or a related field, or equivalent experience.
Over three years of work experience in the Architecture, Engineering, and Construction industry.
Basic understanding of A/E/C industry terminology and procedures.
Understanding of basic marketing and business development principles.
Proficiency with Microsoft Office, Adobe Creative Suite, and other relevant graphic applications.
Working knowledge of CRM software and resources.
Advanced technical, graphic, and presentation development skills.
Demonstrated written and oral communication, editing, and proofreading skills.
Attention to detail and understanding of standard English grammar and usage.
Experience working independently and within cross-functional teams in a collaborative, professional environment.
Strong organizational and time-management skills, including the ability to prioritize tasks, meet deadlines, and work in a fast-paced environment.
Ability to communicate complex concepts and tell stories in written and graphic form.
Ability to produce accurate, compliant, and compelling work independently or collaboratively.
Ability to manage time and projects, handle multiple assignments simultaneously, and maintain quality and accuracy.
Ability to contribute creative and strategic insight to brainstorming and strategy development.
Ability to use a theme-based approach when developing proposals, presentations, and other marketing materials.
Ability to maintain good working relationships with AVCON employees at all organizational levels.
Excellent interpersonal skills.
Valid driver’s license and maintenance of a satisfactory driving record.
Ability to mentor marketing staff and provide pursuit oversight.

Nice To Haves

Experience with Deltek Vision.

Responsibilities

Coordinate, write, edit, and produce statements of qualifications, proposals, presentations, and other marketing collateral.
Identify and monitor SOQ and proposal criteria and ensure responses are fully compliant.
Manage production and arrange on-time delivery of SOQs and proposals.
Develop presentations and other marketing collateral for the interview phase.
Assist with pursuit strategy and interview coaching as necessary.
Develop and maintain sector-focused boilerplate for use as proposal masters.
Work with technical staff to develop proposal sections, fees, and scopes of work.
Coordinate with subcontractors and subconsultants.
Participate in interview preparation and help teams develop and rehearse presentations.
Maintain scheduling and tracking systems for individual pursuits, proposal elements, and status.
Maintain systems for extracting, categorizing, and retrieving information about clients, consultants, personnel, projects, prior proposals, boilerplate, and graphics.
Maintain a strong understanding of the company’s and market sectors’ capabilities, experience, trends, and drivers, and translate them into actionable marketing content and win strategies.
Partner with Business Development and technical staff to develop market-specific content and collateral for internal and external use.
Research clients, competitors, past, current, and prospective markets, and relevant corporate experience.
Continuously support and update the firmwide database with employee, project, and proposal information.
Mentor marketing staff and provide pursuit oversight.