Marketing Proposal Specialist

AVCON, INC.•Orlando, FL

19h•Onsite

About The Position

The Marketing Proposal Specialist supports AVCON’s Aviation, Transportation, Development, Facilities, Structural, and Federal business units and helps grow the firm’s business and client base. As part of the Business Development (Marketing and Sales) team, the specialist works closely with firm leaders and other staff to develop compelling, compliant proposals and interview materials. The position is based in AVCON’s Orlando, Florida office. The role coordinates, writes, edits, and produces statements of qualifications, proposals, presentations, and other marketing collateral. It includes monitoring response criteria and compliance, managing production and delivery schedules, supporting pursuit strategy and interview preparation, and developing sector-focused proposal content. The specialist works with technical staff and subcontractors/subconsultants, maintains pursuit tracking and information systems, researches clients and markets, and contributes market-specific content and win strategies. The position also includes mentoring marketing staff and providing pursuit oversight. Work usually takes place in a clean, comfortable office, with occasional outdoor site visits. Nights and weekends are generally not required, but may occasionally be necessary with little or no advance notice. The role requires a valid driver’s license and a satisfactory driving record. The physical requirements include regular talking or hearing and frequent sitting for long periods; occasional standing, walking, reaching, handling objects, climbing or balancing, and stooping, kneeling, crouching, or crawling; and frequent lifting or moving up to 10 pounds and occasional lifting or moving up to 40 pounds. Close vision, color vision, and the ability to adjust focus are also required. Tool/personal protective equipment requirements are not applicable.

Requirements

Bachelor’s degree in Marketing, Journalism, Communications, English, or a related field, or equivalent experience.
More than three years of work experience in the A/E/C industry.
Basic understanding of Architecture, Engineering & Construction industry terminology and procedures.
Understanding of basic marketing and business development principles.
Proficiency with MS Office, Adobe Creative Suite, and other relevant graphic applications.
Working knowledge of CRM software and resources.
Advanced technical, graphic, presentation-development, and presentation skills.
Demonstrated written and oral communication, editing, and proofreading skills.
Attention to detail and understanding of standard English grammar and usage.
Experience working independently and within cross-functional teams in a collaborative, professional environment.
Strong organization and time-management skills, including the ability to prioritize tasks, meet deadlines, and work in a fast-paced environment.
Ability to communicate complex concepts and tell stories in written and graphic form.
Ability to produce accurate, compliant, compelling work independently or with others.
Excellent time and project-management skills, attention to detail, and ability to manage multiple assignments while maintaining quality and accuracy.
Ability to contribute creative and strategic insight to brainstorming and strategy development and use a theme-based approach to proposals, presentations, and other marketing materials.
Excellent interpersonal skills and ability to maintain good working relations with AVCON employees at all organizational levels.
Valid driver’s license and maintenance of a satisfactory driving record.
Ability to mentor and provide pursuit oversight for marketing staff.
Ability to meet the described physical requirements, including lifting and moving items up to 40 pounds occasionally.

Nice To Haves

Experience with Deltek Vision.

Responsibilities

Coordinate, write, edit, and produce statements of qualifications (SOQs), proposals, presentations, and other marketing collateral.
Identify and monitor SOQ and proposal criteria and ensure responses are fully compliant.
Manage production and arrange for on-time delivery of SOQs and proposals.
Develop presentations and other marketing collateral for the interview phase.
Assist with pursuit strategy and interview coaching as necessary.
Develop and maintain sector-focused boilerplate for use as proposal masters.
Work with technical staff to develop proposal sections, fees, and scopes of work.
Coordinate with subcontractors and subconsultants.
Participate in interview preparation and help teams develop and rehearse presentations.
Maintain scheduling and tracking systems for individual pursuits, proposal elements, and status.
Maintain systems for extracting, categorizing, and retrieving information on clients, consultants, personnel, projects, prior proposals, boilerplate, and graphics.
Maintain a deep understanding of company and market-sector capabilities, experience, trends, and drivers, and translate them into marketing content and win strategies.
Partner with Business Development and technical staff to develop market-specific content and collateral for internal and external use.
Research clients, competitors, past, current, and prospective markets, and relevant corporate experience.
Continuously support and update the firmwide database with employee, project, and proposal information.
Mentor marketing staff and provide pursuit oversight.
Maintain good working relationships with AVCON employees at all organizational levels.