Marketing Proposal Specialist

Allied Universal • Tampa, FL

8d • $60,000 - $70,000 • Hybrid

About The Position

Allied Universal® is hiring a Marketing Proposal Specialist to manage RFP, RFI, RFQ, and rebid submissions for new and existing clients. The role partners with Sales, Operations, and Pricing to coordinate timelines, develop and edit proposal content, and deliver accurate, compliant submissions on time. The specialist maintains proposal library content and supports sales presentations. The position requires living within commuting distance of Tampa, Florida, and is hybrid, with four days per week onsite in the Tampa office. The salary range is $60,000–$70,000.

Requirements

• Bachelor’s degree in Management, Marketing, Business Administration, or a related field; alternatively, an associate’s degree in one of these fields with at least three years of work experience managing or supporting the proposal development process.
• At least two years of proposal development or administrative experience.
• Experience responding to government or commercial RFPs; service industry experience is preferred.
• Experience navigating procurement portals.
• Experience working in cloud-based proposal management systems.
• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Proficiency with Adobe Suite.
• Ability to manage multiple projects with varying deadlines in a fast-paced environment.
• Strong organizational and time-management skills with strict attention to detail.
• Excellent writing, editing, proofreading, and communication skills.
• Strong work ethic and ability to work independently and collaboratively within a team.
• Must live within commuting distance of Tampa, Florida.

Nice To Haves

• Experience managing multiple deadlines and priorities in a high-volume proposal environment supporting 800–1,000+ proposals annually.
• Experience with online procurement platforms.

Responsibilities

• Act as the central point of contact for RFI, RFQ, and RFP requests.
• Manage bid platforms for proposal submissions.
• Analyze solicitation documents to ensure compliance with technical and operational requirements.
• Coordinate with Sales, Operations, and Pricing to gather required information.
• Conduct fact-finding calls with internal stakeholders as needed to clarify scope and requirements.
• Write, edit, format, and tailor proposal responses using the company’s proposal library and software systems.
• Compile content into cohesive, professionally formatted proposal and quote documents.
• Provide daily status updates on active proposals and deadlines, and monitor timelines to ensure proposals are completed and submitted on time.
• Manage electronic proposal files and maintain the company’s proposal library software.
• Complete pre-qualification documentation and vendor registration materials as required.
• Support post-submittal follow-up requests as needed.
• Support sales presentations.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• Basic life insurance.
• AD&D insurance.
• Retirement plan.
• Disability insurance.
• Eight paid holidays annually.
• Five sick days.
• Four personal days.
• Vacation time accruing at 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time