Project Assistant Jobs

About The Position

Requirements

• Experience providing administrative or project management support in a professional office environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, time management, and multitasking skills, including the ability to manage competing priorities and deadlines.
• Experience maintaining databases, spreadsheets, records, and document control systems with a high degree of accuracy.
• Excellent written and verbal communication skills, including the ability to prepare reports, correspondence, and presentations.
• Strong customer service skills and the ability to interact professionally with diverse stakeholders.
• Experience tracking projects, monitoring action items, conducting research, and maintaining project documentation.
• Ability to work independently and as part of a team in a fast-paced environment, with strong attention to detail.
• Must possess and maintain an active security clearance for the position.
• Must meet eligibility requirements, including US citizenship.

Nice To Haves

• Associate's or bachelor's degree preferred.
• Experience supporting project management, engineering, facilities, construction, or government programs.
• Familiarity with records management practices, project tracking systems, and NexGen or similar software.
• Experience working in a Department of Defense (DoD), military, or government environment.

Responsibilities

• Prepare, review, and distribute correspondence, reports, presentations, and other project-related documents for project management staff.
• Maintain and update project management databases, spreadsheets, tracking systems, and NexGen records, ensuring timely and accurate data entry.
• Compile, research, and summarize information from various sources to support project reporting, management inquiries, and operational requirements.
• Process and track incoming and outgoing correspondence, monitor suspense actions, and ensure timely completion of assigned tasks.
• Establish, maintain, and manage project files and records in accordance with applicable records management policies and procedures.
• Serve as a primary point of contact for project-related inquiries, provide professional customer service, and direct requests to appropriate personnel as needed.
• Research and coordinate responses to administrative and project-related inquiries, resolving issues promptly and accurately.
• Monitor pending actions and follow up with stakeholders to ensure timely completion and communication of project requirements.
• Support efficient office operations by maintaining knowledge of office procedures, records management practices, and project management processes.
• Ensure accuracy, timeliness, and quality in project documentation, records, communications, and data management activities.