IFAS Citation Project Assistant (Time Limited Dec 2026 - February 2027)

University of Florida • Gainesville, FL

3d

About The Position

The IFAS Citation Project Assistant supports the UF/IFAS Annual Report Publication Coordinator in the UF/IFAS Office of Research by preparing the annual report of peer-reviewed journal articles for submission to the USDA in late March 2027. The work involves creating 27 unit lists in EndNote, Excel, and Word, totaling approximately 2,400 citations, as well as a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important.

This is a time-limited position. Work is scheduled Monday through Friday between 8 a.m. and 5 p.m. The schedule is 20 hours per week during training and the beginning of January, and 32–40 hours per week from early January through mid-February. Work pauses from December 23, 2026, through January 4, 2027, and resumes January 5, 2027. The expected pay is $20.00 per hour.

Requirements

• Excellent communication, organization, and problem-solving skills.
• Experience using Microsoft Word and Microsoft Excel, including manipulating cells, sorting, and copy/paste.
• Strong attention to detail.
• Ability to work independently once trained and to ask questions when needed.
• High school diploma.
• Ability to work 35–40 hours per week.

Nice To Haves

• Bachelor’s degree.
• Experience using EndNote or a similar citation management program.
• Experience using Google Sheets.
• Familiarity with Web of Science and/or Scopus.
• Familiarity with academic journal articles, including locating articles, reviewing author bylines, and understanding peer review.

Responsibilities

• Download article citations from Scopus, Web of Science, and journal websites into EndNote.
• Verify that citation elements are correct in EndNote, Word, and Excel.
• Review citations for compliance with publication guidelines, including whether each article was in final form in 2026, whether the journal and article type are peer-reviewed, and whether at least one referenced author is affiliated with UF and the unit.
• Review final citation lists for accuracy.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED