IFAS Citation Project Assistant (Time Limited Dec 2026 - March 2027)

March 2027 • Gainesville, FL

1d

About The Position

The IFAS Citation Project Assistant supports the UF/IFAS Annual Report Publication Coordinator, who works with the UF/IFAS Office of Research, in preparing the annual report of peer-reviewed journal articles for submission to the USDA in late March 2027. The project involves creating 27 unit lists in EndNote, Excel, and Word, containing approximately 2,400 citations in total, as well as a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important.

The position is time-limited and is scheduled to run from December 2026 through March 2027, with a work pause from December 23, 2026, through January 4, 2027. Work resumes January 5, 2027. The schedule is Monday through Friday between 8 a.m. and 5 p.m.; hours are 20 per week during December 9–17 training and the beginning of January, increasing to 32–40 hours per week from early January through late March. The expected pay is $20 per hour.

Requirements

• High school diploma.
• Excellent communication, organization, and problem-solving skills.
• Experience using Microsoft Word and Microsoft Excel, including manipulating cells, sorting, and copy/paste.
• Strong attention to detail.
• Ability to work independently once trained and to ask questions when needed.
• Ability to work 32–40 hours per week.

Nice To Haves

• Bachelor’s degree.
• Experience using EndNote or a similar citation management program.
• Experience using Google Sheets.
• Familiarity with Web of Science and/or Scopus.
• Familiarity with academic journal articles, including locating articles, reviewing author bylines, and understanding peer review.

Responsibilities

• Download article citations from Scopus, Web of Science, and journal websites into EndNote.
• Verify that all citation elements are correct in EndNote, Word, and Excel.
• Review citations for compliance with publication guidelines, including confirming that articles are in final form in 2026, rather than online first, preprint, or first look.
• Verify that the journal and article type are peer-reviewed.
• Verify that at least one author referenced in each citation is affiliated with UF and the relevant unit.
• Review all final lists to ensure accuracy.
• Create 27 separate unit lists and a master list of unique citations using EndNote, EndNote Web, Word, and Excel.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED