IFAS Citation Project Assistant (Time Limited Dec 2026 - March 2027)

University of Florida • Gainesville, FL

3d

About The Position

The IFAS Citation Project Assistant supports the UF/IFAS Annual Report Publication Coordinator in the UF/IFAS Office of Research with preparation of the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late March 2027. The work involves creating 27 separate unit lists containing approximately 2,400 citations, as well as a master list of unique citations, using EndNote, EndNote Web, Microsoft Word, and Microsoft Excel. Attention to detail is extremely important.

This is a time-limited position running from December 2026 through March 2027. Work is scheduled Monday through Friday between 8 a.m. and 5 p.m. The schedule is 20 hours per week from December 9–17 during training and at the beginning of January, then 32–40 hours per week from early January through late March. Work pauses from December 23, 2026, through January 4, 2027, and resumes January 5, 2027. The expected pay is $20 per hour.

Requirements

• Excellent communication, organization, and problem-solving skills.
• Experience using Microsoft Word and Microsoft Excel, including manipulating cells, sorting, and copy/paste.
• Strong attention to detail.
• Ability to work independently once trained and to ask questions when needed.
• High school diploma.
• Ability to work 32–40 hours per week.

Nice To Haves

• Bachelor’s degree.
• Experience using EndNote or a similar citation management program.
• Experience using Google Sheets.
• Familiarity with Web of Science and/or Scopus.
• Familiarity with academic journal articles, including locating articles, reviewing author bylines, and understanding peer review.

Responsibilities

• Download article citations from Scopus, Web of Science, and journal websites into EndNote.
• Verify all citation elements in EndNote, Word, and Excel.
• Review citations for compliance with publication guidelines, including confirming that articles are in final form in 2026; that the journal and article type are peer-reviewed; and that at least one cited author is affiliated with UF and the relevant unit.
• Review all final lists for accuracy.
• Create 27 separate unit lists and a master list of unique citations using the specified citation-management and office software.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED