IFAS Citation Project Assistant (Time Limited Dec 2026 - February 2027)

February 2027 • Gainesville, FL

1d

About The Position

This time-limited position assists the UF/IFAS Annual Report Publication Coordinator in the UF/IFAS Office of Research with preparing the annual report of peer-reviewed journal articles for submission to the USDA in late March 2027. The project involves creating 27 separate unit lists containing approximately 2,400 citations, as well as a master list of unique citations, using EndNote, EndNote Web, Word, and Excel. Attention to detail is extremely important.

The schedule is Monday through Friday between 8 a.m. and 5 p.m. Work is 20 hours per week from December 9–17 during training and the beginning of January, then 32–40 hours per week from early January through mid-February. Work pauses from December 23, 2026, through January 4, 2027, and resumes January 5, 2027. The position pays $20.00 per hour and is time-limited.

Requirements

• Excellent communication, organization, and problem-solving skills.
• Experience using Microsoft Word and Microsoft Excel, including manipulating cells, sorting, and copy/paste.
• Strong attention to detail.
• Ability to work independently once trained and to ask questions when needed.
• High school diploma.
• Ability to work 35–40 hours per week.

Nice To Haves

• Bachelor's degree.
• Experience using EndNote or a similar citation management program.
• Experience using Google Sheets.
• Familiarity with Web of Science and/or Scopus.
• Familiarity with academic journal articles, including locating articles, reviewing author bylines, and understanding peer review.

Responsibilities

• Download article citations from Scopus, Web of Science, and journal websites into EndNote.
• Verify that citation elements are correct in EndNote and Word/Excel.
• Review each citation for compliance with established publication guidelines, including verifying that the article is in its final form in 2026, the journal and article type are peer-reviewed, and at least one referenced author is affiliated with UF and the unit.
• Review all final lists to ensure accuracy.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED