Project Assistant (CHSR)

Fluor • Fresno, CA

32d • Hybrid

About The Position

Under the direction of the Senior Leadership (Principal Transportation Engineers and Chief Executive Assistant), this role provides high-level administrative and analytical support within the Contract Administration Office for the California High-Speed Rail Authority (CAHSR). This position is responsible for managing key administrative functions, assisting in meeting coordination, and supporting contract-related processes with accuracy, discretion, and critical thinking. The ideal candidate will thrive in a fast-paced environment and possess a high degree of professionalism, attention to detail, and independent problem-solving capabilities.

Requirements

• A combination of education and directly related experience equal to ten (10) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Proven experience providing executive or senior-level administrative support
• Exceptional attention to detail and strong organizational skills
• Demonstrated ability to review, interpret, and synthesize information from complex written materials
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Team, SharePoint)
• Ability to work a hybrid schedule requiring 3 days in office and 2 days remote

Nice To Haves

• Bachelor’s degree and six (6) years of related experience
• Experience supporting the Engineering or Construction projects
• Experience supporting public sector executives or working within a government agency is highly desirable
• Familiarity with high level executive scheduling, professional written and verbal communication
• Administrative Certifications (e.g., CAP, PMP)

Responsibilities

• Provide direct senior-level administrative support to the supervisory positions to include Principal Transportation Engineers and Chief Executive Administrators.
• Review and analyze emails and related attachments, offering concise summaries and identifying key action items or decision points
• Manage scheduling, meeting coordination, and logistical planning, including attendance at internal and external meetings
• Maintain organized digital and physical files to ensure seamless access to key documents and information
• Exercise independent judgment in handling confidential information and prioritizing competing deadlines
• Draft, edit, and format reports, memos, and presentations as needed
• Serve as a point of contact between the Principal Transportation Engineer and other departments, consultants, or stakeholders
• Identify process efficiencies and provide recommendations to improve administrative workflows
• Support other related duties as assigned to ensure smooth functioning of the office
• Other related duties may be assigned

Benefits

• Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security.
• Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees