Project Assistant (CHSR)
About The Position
The Project Assistant provides high-level administrative and analytical support within the Contract Administration Office for the California High-Speed Rail Authority. Under the direction of Principal Transportation Engineers and the Chief Executive Assistant, the role manages administrative functions, coordinates meetings, and supports contract-related processes with accuracy, discretion, and critical thinking. The position calls for professionalism, attention to detail, independent problem-solving, and the ability to work effectively in a fast-paced environment. The position follows a hybrid schedule requiring three days in the office and two days remote. Fluor offers a benefits package that includes medical, dental and vision plans, an employee assistance program, disability coverage, life insurance, AD&D, voluntary benefit plans, a 401(k) with company match, paid time off for salaried employees, paid sick leave per state requirements for craft employees, parental leave, and training and development courses. Candidates must be authorized to work in the country where the position is located. Background checks are conducted as part of conditional offers. The stated salary range is $52,500 to $97,500; final salary depends on factors including qualifications, experience, location, internal pay equity, and market conditions.
Requirements
- A combination of education and directly related experience equal to ten years; some locations may have additional or different qualifications to comply with local requirements.
- Proven experience providing executive- or senior-level administrative support.
- Exceptional attention to detail and strong organizational skills.
- Ability to review, interpret, and synthesize information from complex written materials.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a dynamic environment.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Ability to work a hybrid schedule requiring three days in the office and two days remote.
- Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
- Job-related technical knowledge necessary to complete the job.
- Ability to attend to detail and work in a time-conscious and time-effective manner.
- Authorization to work in the country where the position is located.
Nice To Haves
- Bachelor’s degree and six years of related experience.
- Experience supporting engineering or construction projects.
- Experience supporting public-sector executives or working within a government agency.
- Familiarity with high-level executive scheduling and professional written and verbal communication.
- Administrative certifications such as CAP or PMP.
Responsibilities
- Provide direct senior-level administrative support to Principal Transportation Engineers and Chief Executive Administrators.
- Review and analyze emails and attachments, summarizing them and identifying key action items or decision points.
- Manage scheduling, meeting coordination, and logistics, including attending internal and external meetings.
- Maintain organized digital and physical files for access to key documents and information.
- Use independent judgment when handling confidential information and prioritizing competing deadlines.
- Draft, edit, and format reports, memos, and presentations.
- Serve as a point of contact between the Principal Transportation Engineer and other departments, consultants, or stakeholders.
- Identify process efficiencies and recommend improvements to administrative workflows.
- Perform other related duties as assigned to support smooth office operations.
Benefits
- Medical, dental, and vision plans
- Employee assistance program (EAP)
- Disability coverage
- Life insurance
- AD&D coverage
- Voluntary benefit plans
- 401(k) with company match
- Paid time off (personal, bereavement, sick, and holidays) for salaried employees
- Paid sick leave per state requirement for craft employees
- Parental leave
- Training and development courses
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
