Project Assistant

AtkinsRéalis•Bartow, FL

3d•Onsite

About The Position

AtkinsRéalis is hiring a Project Assistant to work at a client site in Bartow, Florida. The role provides basic clerical support to a team of professionals and managers and may include serving as a receptionist for a department or office, as well as collecting, sorting, and distributing mail. The Project Assistant handles phone calls and messages, files documents and correspondence, copies and prepares documents, and sends or receives email, fax, and other electronic communications. The role also includes entering data into spreadsheets or databases, maintaining and distributing recurring internal reports, updating the office calendar, arranging travel and meetings, and assisting with office functions such as setting up meeting rooms. Other duties may include managing office supplies, running errands, making deliveries, and performing additional duties assigned by a supervisor. The position requires a high school diploma or equivalent and one year of related experience. Candidates should have good English grammar and spelling, organizational and typing skills, and intermediate knowledge of Microsoft Word, Outlook, and Excel. The role requires effective written and verbal communication, computer keyboard operation, document processing and retrieval, filing, and photocopying.

Requirements

High school diploma or equivalent.
One year of related experience.
Good command of English grammar and spelling.
Good organizational skills.
Typing skills.
Intermediate knowledge of Microsoft Word, Outlook, and Excel.
Ability to communicate effectively in writing and verbally.
Ability to process paper and electronic documents and operate a computer keyboard.
Ability to retrieve and file documents and make photocopies.

Responsibilities

Provide basic clerical support to a team of professionals and managers.
May serve as a receptionist and collect, sort, and distribute office mail.
Answer phones and transmit messages.
File documents and correspondence.
Make photocopies and send or receive email, fax transmissions, and other electronic communications.
Type labels, forms, letters, memos, and other documents using a personal computer and word processing software.
Open, stamp, and distribute mail, and assist with U.S. mailings and FedEx packages.
Enter data into electronic spreadsheets or databases.
Maintain and distribute recurring internal reports.
Update the monthly office calendar as needed.
Make travel and meeting arrangements as instructed.
Assist with business functions, including planning and setting up rooms for meetings, luncheons, or presentations.
Order, distribute, and store office supplies as needed.
Run errands or make deliveries outside the office as required.
Perform other duties assigned by the supervisor.