Project Assistant

Terracon•Cheyenne, WY

About The Position

The Project Assistant provides project delivery support through document control and administration, project tracking, quality and consistency, and drafting communications to support a positive client experience. The role supports project and program managers, operational project teams, and financial analysts or accountants with resource management, project setup and tracking, deliverables, proposals, budgets, schedules, fee estimates, change orders, work in progress, invoicing, and accounts receivable. It also maintains project information in systems such as TerraNet and CRM and provides support for client programs and Compass delivery.

Requirements

High school diploma.
At least 2 years of related experience.
Fluency with Microsoft Office applications.
A valid driver's license with an acceptable violation history may be required.

Nice To Haves

Associate or bachelor's degree in a related field.
Experience with gINT Geotechnical software and AutoCAD LT, if applicable.

Responsibilities

Assist project and program managers with resource management and resource assignment.
Work with financial analysts or accountants to collect and enter project information, including timelines, budgets, schedules, proposals, contracts, and deliverable dates, in applicable systems.
Assist project teams with drafting report and proposal deliverables.
Support fee estimates and change order management with financial analysts or accountants and project teams.
Enter and update documentation and information in systems, including TerraNet and CRM.
Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
Answer Operations questions about Terracon client programs and system use.
Provide project document control in accordance with established processes, quality standards, and project and program requirements.
Provide administrative support to project teams supporting Operations, National Accounts, or Sectors.
Maintain project and program details in spreadsheets or other tracking systems, including timelines, budgets, schedules, proposals, and deliverable dates.
Provide project and program team leaders with updates on client deliverables and project status, including subtask timelines, delivery dates, and financial information provided by financial analysts or accountants.
Assist with updates to TerraNet, CRM, Program Manuals, and related documents.
Support proposal and project registration setup with financial analysts or accountants.
Assist project and program leadership with client communication plans and track and communicate project milestones to the project team.
Prepare written report sections and associated drawings and attachments.
Help draft proposals and fee estimates for standard or routine projects with financial analysts or accountants and project teams.
Draft, track, and maintain project change orders.
Assist with project registration and invoicing tasks.
Maintain an inventory of project contracts, track contract status, and ensure signed contracts are on file.
Prepare responses to requests for information regarding design changes, as directed.
Assist with utility locating services and clearances, as directed.
Perform other engineering support tasks as directed, including developing drawings and directives for proposed boring and test pit locations and plans, preparing boring and test pit logs, coordinating drilling, and classifying soil and rock samples in the field.
Schedule and communicate with clients regarding project report status and delivery schedules.
Maintain and update project-level Compass, as applicable.
Provide training and coaching to operational project managers and team members on Compass use and applicability to enhance the client experience.
Follow safety rules, guidelines, and standards; participate in pre-task planning; and report safety issues or concerns to management.
Maintain quality standards on all projects and perform other duties as assigned.