Project Assistant

Vedder•New York, NY

3d•$50,000 - $60,000•Hybrid

About The Position

Vedder's New York office is hiring an entry-level Project Assistant. The role offers an opportunity to learn about various practice areas from the ground up. Working under the direct supervision of a paralegal, the Project Assistant provides task-based support to paralegals, attorneys, and deal teams throughout the lifespan of a case and gains foundational knowledge and skills. No prior experience is required. The position has an annual billable target of 1,050 hours and is hybrid, requiring at least three days of work in the office.

Requirements

Bachelor's degree required.
Proficiency in Microsoft Word, Outlook, and Excel, and Internet Explorer, Edge, or Adobe.
Ability to learn quickly and apply training to practical issues.
Excellent organization skills and attention to detail.
Excellent verbal and written communication skills.
Ability to work effectively under pressure.
Ability to multitask and manage time successfully.
Ability to work independently and in a team environment.
Excellent interpersonal skills.
Willingness to work overtime.

Nice To Haves

Exposure to PACER, Westlaw, Lexis, Relativity, secured file transfer software, or a litigation database platform.
Experience with DocuSign, SharePoint, or secured file transferring software.

Responsibilities

Assist with initial case setup, data analytics, and organization.
Assist paralegals with eDiscovery tasks.
Organize, file, and manage case-related documents.
Prepare case and trial binders of relevant information and documents.
Track, log, and enter information into various platforms.
Assist with deposition arrangements and witness-file preparation; load, search, and retrieve deposition transcripts and assist with designations.
Conduct online research, including fact-checking, cite checking, and expert research; retrieve electronic cases and docket information.
Assist with trial logistics and pre-trial planning, and provide support at trials, arbitrations, or mediations.
Assist paralegals with post-trial briefing and tasks, and review and organize due diligence materials.
Organize and maintain files related to transactions.
Assist with obtaining and completing forms and filing documents.
Prepare and distribute electronic and/or hard-copy closing sets.
Follow up on, track, and organize post-closing items.
Update and maintain client files and documents, including minute books and client records.
Update client entity information in the client management database.
Interface with internal departments and outside vendors to accomplish tasks.

Benefits

Discretionary annual bonus program.
Discretionary profit sharing and 401(k) matching.
Health, dental, and vision plans; optional health savings and flexible spending accounts; firm-paid life and disability benefits; and wellness programs.
Paid time off package including vacation days, paid holidays, sick time, and personal days.
Firm-provided training programs and opportunities for continuous learning and career growth.
Anniversary and Vedder Praise employee recognition programs.
Hybrid work model and family-friendly policies.
Employee discount program.
Pre-tax commuter benefits.
Back-up child and elder care.
Employee Assistance Program (EAP).
Fitness center discounts.