Assistant Project Manager (00615)

PMA Consultants Careers•South Plainfield, NJ

9d•$112,649 - $132,363•Hybrid

About The Position

PMA is hiring an Assistant Project Manager to support a portfolio of high-profile real estate projects. The role manages small-to-medium construction projects or portions of larger programs, overseeing planning, scheduling, budgeting, stakeholder coordination, contract administration, risk management, and quality assurance and quality control. The Assistant Project Manager works with clients, contractors, and internal teams to ensure projects meet scope, cost, schedule, and quality objectives. This is a full-time hybrid position reporting to the Senior Project Manager. The position directs day-to-day construction project planning and execution and supports project managers with scope, budget, schedule, and resource planning. It prepares cost forecasts, cash flow information, cost reports, and variance analyses; reviews contracts, change orders, and payment applications; tracks milestones and technical progress; and coordinates stakeholders, vendors, and project communications. The role also identifies project risks, supports contract administration and project documentation, and recommends process improvements. A bachelor's degree in engineering, construction management, accounting, finance, or a related field and at least five years of progressive project management experience, including some cost control or financial data analysis, are required. The position requires cost analysis and reporting capabilities, cost accounting experience, proficiency managing financial data in Excel, and strong communication and relationship-building skills. An MBA or master's degree in analytics or a related field is preferred, as are project life-cycle experience and experience with Word, PowerPoint, databases, and reporting. The position requires a post-offer, pre-employment drug test for roles assigned to the client. Physical demands include standing or sitting for long periods, lifting up to 15 pounds at times, and extended computer-screen use. Cognitive requirements include problem-solving, written and verbal communication, computer and software skills, and the ability to read and interpret text online or in print.

Requirements

Bachelor's degree in engineering, construction management, accounting, finance, or a related field.
At least 5 years of progressive project management experience, including some combination of cost control or financial data analysis.
Ability to perform cost-per-unit analysis, cost progress reporting, and cost variance reconciliation.
Cost accounting experience reviewing and processing invoices and accruals and ensuring compliance.
Demonstrated competency managing financial data with Microsoft Excel.
Strong communication and relationship-building skills.
Compliance with applicable drug-free workplace requirements, including a post-offer, pre-employment drug test for roles assigned to the client.
Ability to stand or sit for long periods, lift up to 15 pounds at times, and spend extended hours in front of a computer screen.
Problem-solving, written and verbal communication, computer and software skills, and ability to read and interpret text online or in print.

Nice To Haves

MBA or master's degree in analytics or a related field.
Experience across project life-cycle stages, including procurement, proposal development, cost controls, risk analysis, scheduling, and change orders.
Experience with Microsoft Word and PowerPoint.
Experience with databases and reporting.

Responsibilities

Direct day-to-day construction project planning and execution to meet design, schedule, and financial objectives.
Support project managers in developing project scopes, budgets, schedules, and resource allocations.
Prepare project budgets, cost forecasts, cash flow information, and cost-performance information.
Review change orders, contracts, and payment applications.
Prepare project cost reports and cost variance analyses to monitor cost performance.
Monitor project milestones, changes, and technical progress, and develop recovery plans as needed.
Liaise with owners, contractors, consultants, and other stakeholders to resolve conflicts and align project goals.
Support contract administration and third-party vendor coordination.
Lead project meetings and facilitate communication across teams.
Identify risks, track project performance metrics, and recommend process improvements.
Assist with preparing and reviewing submittals, RFIs, and change orders.
Interface with internal departments and external clients to ensure high-quality service delivery.
Perform other duties as assigned.