Program Manager Jobs

About The Position

Requirements

• Bachelor's degree in a relevant field
• Minimum of 5 years total related progressive experience
• At least 2 years serving in a lead capacity over research projects
• Strong management skills
• Financial expertise
• Strategic planning skills
• Grant writing skills
• Proficiency in using Microsoft applications such as Word, Excel, Access, Power Point, and Outlook
• Excellent oral, written, and communication skills
• Ability to interface effectively with all levels of management
• Ability to work and communicate effectively with both internal and external parties
• Ability to work within a team environment and independently with limited supervisory oversight
• Excellent time management skills
• Demonstrated ability to organize complex tasks to meet deadlines
• Strong interpersonal and organizational skills
• Outstanding judgment, initiative, and attention to detail

Nice To Haves

• Masters degree strongly preferred
• Minimum of 5 years of relevant professional experience in research or research management
• Interest in health policy and outcomes

Responsibilities

• Grants Administration: Prepares grant applications, reports on grant status, and proposal submissions. Researches potential donors and funding sources, contacts connections, searches grant requirements and deadlines, and may prepare proposals. May develop business plans to identify research and grant opportunities. Identifies new funding opportunities and sources for research grants. Prepares grant proposals by coordinating reviews, compiling contracts, and editing content. Initiates and manages grants, identifying factors affecting grant establishment or awarding. Follows up and coordinates resolution of all issues and resolves processing problems. Provides guidance and assistance in budget preparation and interpretation of funding agency regulations and requirements. Collects and organizes required paperwork for grant submission. Oversees preparation of just-in-time materials, and subcontracts/consortium submission records as needed. Works with the Neurology Finance team and the Director of Operations to facilitate post-award activities of funded awards.
• Program Support: May recruit, hire, train, and supervise clerical and administrative staff, trainees, and volunteers for the program, ensuring office policies and procedures are implemented. May require nationwide recruitment for study participants, phone screening, data collection, and records keeping.
• Scheduling & Coordinating: Organizes and coordinates schedules, activities, and special events. Coordinates conference preparation activities, including logistics and technical support, and food ordering. May oversee staff assigned to this responsibility.
• Budget: Participates in the development and administration of program budgets. Responsible for budget management and resource allocation, and assists the department with following up on accounts payable/receivable. Reviews workflow and recommends improvements for efficiency. Reviews sponsor-proposed budgets for adequate coverage and recommends changes. Contributes and proposes edits/corrections to the development and direction of proposed budgets, renewal budgets, and contracted statements of work. Manages reconciliation, tracking of study milestones, participant payments, and core lab service invoicing.
• Project/Program coordination: Provides coordination for program activities to a program leader, department, or organizational unit in planning, preparation, organization, analysis, coordination, and delivery of projects and programs. Works with internal and external parties to organize components for initiating, running, and concluding major programs. Coordinates and communicates program activities with concerned parties, including vendors and users. Develops, prepares, and revises training materials, develops educational curriculum, manages databases, and ensures end-user satisfaction through surveys and other measurement tools. Coordinates special technical trainings relative to the program (e.g., statistical software).
• Reports: Prepares and issues reports within established procedures. Analyzes findings/data and presents recommendations. Independently prepares and reviews documents and generates status/progress reports for ongoing and pending program-related projects. Plans, arranges, outlines, and drafts letters, memos, agendas, presentations, and reports. May oversee staff assigned to this responsibility.
• Research Activities: Gathers and collects data from different parties, ensures accuracy, analyzes findings, and presents recommendations. Responds to requests for information, summaries, and data. Plans and develops materials and presentations for training and educational sessions, departmental seminars, and other activities. Reviews study regulatory status. Manages and oversees trial start-up activities, including development/revision of the final protocol, template informed consent for site use, assistance with and review of IRB submissions and responses to queries, and negotiating budget terms.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resources groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care