Police Records Clerk Jobs

About The Position

Requirements

• Three (3) years of progressively responsible experience as a Police Records Clerk
• Possession of a high school diploma or equivalent
• Completion of California POST 40-hour Police Records Clerk
• Modern office administrative practices and procedures
• Public and agency desk procedures and methods of providing services and information
• Automated law enforcement information systems and procedures
• Basic principles of mathematics
• Applicable federal, state and local laws, codes and regulations, including the Public Record Act
• Methods and techniques of scheduling work assignments
• Standard office procedures, practices and equipment
• Modern office practices, methods and equipment, including a computer and applicable software
• Methods and techniques for record keeping and report preparation and writing
• Proper English, spelling and grammar
• Occupational hazards and standard safety practices
• Operate standard office equipment, including a computer
• Operate specialized automated law enforcement information systems
• Understand and follow instructions
• Organize and prioritize work assignments
• Perform a variety of work with speed and accuracy
• Work flexible hours including evenings, weekends and rotating shifts
• Wear a department uniform
• Maintain confidentiality of information
• Perform mathematical calculations quickly and accurately
• Interpret, explain and apply applicable laws, codes and regulations
• Read, interpret and record data accurately
• Organize, prioritize and follow-up on work assignments
• Work independently and as part of a team
• Make sound decisions within established guidelines
• Analyze a complex issue, and develop and implement an appropriate response
• Follow written and oral directions
• Observe safety principles and work in a safe manner
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships
• Operate office equipment, including a computer, applicable software, and specialized law enforcement automated information and records systems
• Safely and effectively operate a variety of equipment used in the maintenance and operation of a Records Division

Responsibilities

• Accepts lead worker responsibilities for the day-to-day operations of the Records Division; assists in the planning, coordination and assigning of work assignments, work schedules, reviews and participates in the work of assigned staff; assists in the training, motivation, and performance evaluation of assigned personnel; monitors staff activities to ensure adherence to safety standards, work quality, accuracy, and confidentiality requirements; and assists with reviewing, implementing and updating policies and procedures.
• Performs a wide variety of office support and computer entry/retrieval using various automated information systems; types correspondence; tabulates statistical data; acts as the first line of contact in the Police Department lobby; operates a variety of office equipment, including the computerized parking system, optical imaging, and microfilm retrieval systems; maintains confidential files of crime and traffic accident reports, registrants, and applicant files.
• Enters and maintains accurate data and information into the California Law Enforcement Telecommunications System (CLETS), including stolen vehicles, missing and unidentified persons and domestic violence restraining orders; enters and retrieves information from a variety of state and local automated systems, including the Records Management System (RMS); validates selected records from the Department of Justice files, including vehicles, firearms and missing persons.
• Demonstrates a full understanding of applicable policies, procedures, and work methods associated with assigned duties, including National Incident Based Reporting System (NIBRS) and California Incident Based Reporting System (CIBRS) requirements as mandated by Department of Justice.
• Photocopies and distributes crime, incident, arrest, and accident reports to the general public and various agencies such as the Department of Justice (DOJ), California Highway Patrol, District Attorney, Department of Motor Vehicles (DMV), and insurance companies; prepares misdemeanor/felony court packets for the District Attorney’s Office including crime report, amendment information and supporting documents such as criminal history, DMV driving history and drug analysis results; prepares moving violation transmittals for court; applies federal, state and local laws when releasing information.
• Assists department personnel and the public at the front counter and by telephone; issues visitor’ permits; assists the public with parking permit application and purchase; provides assistance to outside agencies requiring information.
• Collects fees for services provided by the Department; may assist in the transportation of female prisoners and the care of juveniles.
• Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.