Police - Records/Id - Property Clerk I

City of Abilene•Abilene, TX

3d•$20 - $25•Onsite

About The Position

Under the general supervision of the Supervisor – Police Records, the Property Clerk I performs duties involving the care, custody, control, and disposal of evidence, property, and contraband held by the Police Department. The role maintains written and computerized documentation of property transactions and ensures the chain of custody required for court proceedings. The position does not exercise supervision. The clerk processes and records incoming items, communicates with crime victims about ownership and property release, and coordinates the sale or disposal of eligible items. The role also handles property actions directed by court orders, attends and testifies at Municipal Court property hearings when applicable, and assists with property audits and departmental policies. The position requires a high school diploma or GED and one year of general office, recordkeeping, and/or clerical experience. Previous law enforcement or judicial system experience is preferred. Required training includes Bloodborne Pathogens, HazCom, and HIPAA Compliance within 60 days of employment, as well as T.A.P.E.I.T. Conference attendance and basic certification within the first six months or at the first available conference. A CJIS background check is required. The role may require non-traditional hours and work in confined spaces, areas with temperature extremes, and environments involving chemicals, foul odors, explosive materials, drugs, or narcotics. The overall strength demand is medium, including lifting up to 50 pounds and carrying up to 25 pounds.

Requirements

High school diploma or GED.
One year of general office, recordkeeping, and/or clerical experience.
Ability to type at least 45 words per minute accurately and efficiently.
Knowledge of office practices, methods, computer equipment, and recordkeeping principles and procedures.
Knowledge of laws and regulations related to chain of custody, rules of evidence, and courtroom testimony.
Ability to operate office equipment, including a personal computer using MS Office and G-Suite.
Ability to organize and prioritize work to meet deadlines in a high-volume environment with minimal supervision.
Ability to conduct physical inventory counts and audits with strong attention to detail and accuracy.
Ability to learn applicable laws, City ordinances, and departmental policies and procedures for evidence and property handling.
Ability to maintain confidentiality and accurate written records of custodial transactions.
Ability to provide accurate and effective testimony in criminal courts regarding chain of custody.
Effective and professional verbal and written communication skills.
Ability to establish and maintain cooperative working relationships internally and externally.
Ability to follow the City of Abilene Core Values and work as a respectful, courteous team member.
Ability to pass a Criminal Justice Information System (CJIS) background check.
Complete Bloodborne Pathogens, HazCom, and HIPAA Compliance training within 60 days of employment.
Attend the T.A.P.E.I.T. Conference and achieve basic certification within the first six months of employment or at the first available conference.
Ability to work in confined areas and parts of the building with extreme hot and cold temperature variances.
Ability to work non-traditional hours as needed.
Ability to work around outdoor conditions, confined work spaces, chemicals, foul odors, explosive material, drugs, and narcotics.
Ability to meet the medium strength demand of lifting up to 50 pounds and carrying up to 25 pounds.

Nice To Haves

Previous law enforcement or judicial system experience.
A valid Texas driver’s license; alternatively, ability to obtain one within 90 days of employment or a military waiver is preferred.

Responsibilities

Process incoming evidence, property, and contraband before accepting them, with minimal errors.
Maintain and timely update hard-copy and computer records of custodial property transactions.
Enforce and maintain the chain of custody for evidence and property.
Communicate with crime victims to determine property ownership and arrange property release when applicable.
Identify items eligible for public auction and assist Police Records management and the City purchasing department with their transfer and sale.
Identify items eligible for disposal; retrieve, organize, and log them accurately and promptly.
Dispose of evidence or property, or return it to its rightful owner, as directed by court orders signed and dated by a District or Federal Judge.
Deliver property marked for destruction to Municipal Court for property hearings.
Attend and testify at Municipal Court property hearings when applicable.
Assist the Division Manager – Police Records and the City Auditor with property audits.
Assist the Division Manager – Police Records in developing and maintaining departmental policies and procedures concerning evidence, property, and contraband.
Perform other related duties and responsibilities as assigned.