Police Records Clerk or Police Records Specialist

Town of Leesburg•65 Plaza Street Leesburg, VA

About The Position

The Town of Leesburg Police Department is hiring a Police Records Clerk or Police Records Specialist, depending on the selected candidate’s experience and qualifications. The Police Records Clerk performs entry-level clerical records work, including processing, maintaining, and disseminating police records. Duties include data entry, records maintenance, responding to public records requests, customer service, greeting and assisting visitors, and operating the department reception desk. This work is performed under the general supervision of the Police Department supervisor responsible for Records Management. The Police Records Specialist performs skilled law enforcement records work, including processing, maintaining, reviewing, and disseminating records. Duties include records entry and quality control, processing records requests and FOIA requests, redacting records, managing retention and disposition, performing records management system functions, and providing guidance and training to records personnel. The specialist works with considerable independence under the general supervision of the Police Department supervisor responsible for Records Management. The selected candidate will join a Virginia-accredited law enforcement agency in the Town of Leesburg, an innovative municipality located 35 miles west of Washington, D.C., with a population of more than 50,000 residents. The Town encourages innovation and career development and offers competitive compensation and employee benefits.

Requirements

High school diploma or GED.
For the Police Records Clerk: at least one year of experience with computerized records systems, including data entry and testing system upgrades, or an equivalent combination of accepted education, training, and experience.
For the Police Records Specialist: at least three years of experience working with computerized records systems, including data entry and testing system upgrades, or an equivalent combination of accepted education, training, and experience.
For the Police Records Specialist: current VCIN/NCIC certification or the ability to obtain and maintain certification within the time period established by the Police Department.
For the Police Records Specialist: ability to interpret and apply laws, regulations, policies, and procedures governing confidentiality, retention, and release of police records.
For the Police Records Specialist: ability to review and redact records in accordance with the Virginia Freedom of Information Act and other applicable laws and regulations.
Ability to provide testimony under oath in court concerning records maintained or processed in the course of employment.

Nice To Haves

Police Records Clerk: records management experience with a law enforcement agency.
Police Records Clerk: VCIN/NCIC certification or experience.
Police Records Clerk: bilingual English/Spanish.
Police Records Specialist: records management experience with a law enforcement agency.
Police Records Specialist: experience with a law enforcement records management system.
Police Records Specialist: FOIA records-processing and redaction experience.
Police Records Specialist: VCIN/NCIC certification or experience.
Police Records Specialist: experience providing training or guidance to other records personnel.
Police Records Specialist: bilingual English/Spanish.

Responsibilities

Process, maintain, review, and disseminate police and law enforcement records.
Enter data and maintain records; perform records entry and quality control.
Respond to public records requests and process FOIA requests, including redaction as applicable.
Manage records retention and disposition and perform records management system functions.
Provide customer service, greet and assist visitors, and operate the department reception desk (Clerk position).
Provide guidance and training to records personnel (Specialist position).