Police Records Clerk

City of Bell Gardens•Bell Gardens, CA

About The Position

The City of Bell Gardens Police Department is seeking a motivated, public-service-oriented Police Records Clerk. Under direct supervision, the clerk performs varied law enforcement communication and clerical duties, including data entry, typing, report processing, and assisting the public. The role requires processing and disseminating police records and information in accordance with applicable laws, policies, and regulations; handling requests from the public, City departments, and authorized personnel; and supporting report, booking, file, and records operations. The position requires a high school diploma or equivalent, two years of general clerical or related experience involving data entry, computer use, and public contact, and a typing certificate documenting a net speed of at least 40 words per minute. Law enforcement agency experience is highly desirable. A background investigation and other pre-employment checks are required. This is a full-time position with day, swing, graveyard, and rotating shifts, including weekends and holidays.

Requirements

Graduation from high school or its equivalent.
Two years of general clerical or related experience involving data entry, computer use, and public contact.
Type at a corrected speed of at least 40 words per minute.
Submit a five-minute timed typing certificate showing a net speed of at least 40 words per minute. The certificate must be dated no more than six months before the application due date and issued by an accredited school, agency, facility, or institution acceptable to the City's Human Resources Division.
Successfully complete a background investigation.
Be willing to work day, swing, graveyard, and rotating shifts, as well as weekends and holidays.
Complete a City-paid physical examination and drug screening, and verify U.S. citizenship or the right to work in the United States, as conditions of initial appointment.
Knowledge of office practices and procedures, computers, commonly used office equipment, specialized computer systems, and specialized equipment.
Ability to learn and interpret complex rules and procedures for maintaining police records and files.
Ability to remain organized and work well under extreme pressure.
Ability to relay information quickly and accurately to law enforcement personnel in routine and emergency situations.
Ability to search female prisoners for weapons and contraband when the clerk is female.
Familiarity with common word-processing programs; ability to spell and use correct grammar, follow directions, and work cooperatively with others.

Nice To Haves

Experience working in a law enforcement agency.

Responsibilities

Receive reports, complaints, and requests for service from the public and City departments in person and by telephone, and process or dispatch them to the appropriate division or supervisor.
Retrieve, process, and disseminate reports and information in accordance with applicable laws, policies, and regulations.
Process police reports, warrants, and subpoenas.
Respond to authorized personnel requests for vehicle registration, driving records, warrant information, and criminal history information, providing data as allowed by law.
Contact appropriate agencies.
Operate a computer and other specialized equipment.
Perform matron duties, including searching female prisoners for weapons and contraband when the clerk is female, and assist with booking subjects.
Compile data for reports and maintain files and logs.
Compile checks and tabulate statistical data; create charts and tables.
Classify and distribute reports and information, and retrieve files.
Order and inventory supplies.
Greet visitors and members of the public.