Police Records Clerk

Village of Buffalo Grove • Buffalo Grove, IL

1d • Onsite

About The Position

The Village of Buffalo Grove Police Department is seeking a Police Records Clerk to perform complex, specialized, and non-routine law enforcement clerical work. The position maintains police records; processes adjudication citations; sends communications by mail; records payments; sets court dates; and assists officers and staff with departmental records. The clerk works with the courts to manage case files for the State’s Attorney, prosecutor, and defense attorney.

The work requires independent judgment in interpreting and applying departmental practices and procedures. Assignments may involve a specialized clerical process or a broad range of clerical activities and police-record maintenance. The position operates networked computers, software, and standard office equipment, and requires advanced knowledge of relevant subject areas and processes, including LEADS, UCR data, and court databases. Work is performed under general direction and evaluated primarily on results.

As needed, the clerk also performs clerical, communications, and public-contact duties at the Police Department’s front desk and reception area. This includes using telephone, radio, and computer terminal equipment to receive and transmit emergency and non-emergency information. The position follows safety policies and procedures, reports unsafe conditions and accidents, and performs related duties as assigned or required.

Requirements

• Graduation from high school and experience in clerical work related to law enforcement, or an equivalent combination of training and experience.
• Thorough knowledge of current office practices, procedures, and equipment.
• Thorough knowledge of business English, spelling, and arithmetic.
• Considerable knowledge of the procedures, terminology, and functions of a law enforcement agency.
• Understanding of statutes and related UCR codes.
• Considerable knowledge of the Illinois Freedom of Information Act and Illinois Records Act.
• Ability to maintain records and prepare reports from them.
• Ability to complete administrative reports and manage projects.
• Ability to handle confidential information within applicable parameters and expectations.
• Ability to apply and interpret departmental policies and procedures.
• Ability to adapt to changing technologies and learn new equipment and systems.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to work a flexible schedule based on departmental needs.
• Ability to work at the Police Department front desk and reception area.
• Ability to operate radio, telephone, and related communications equipment.
• Skill with relevant computer software used by the Police Department, such as Microsoft Office products, Adobe Acrobat, Laserfiche, CAD, and RMS.

Responsibilities

• Maintain police records and related clerical processes.
• Process adjudication citations, send communications by mail, record payments, and set court dates.
• Assist police officers and other staff in preparing departmental records.
• Work with the courts to manage case files for the State’s Attorney, prosecutor, and defense attorney.
• Use telephone, radio, and computer terminal equipment to receive and transmit emergency and non-emergency information.
• Provide clerical, communications, and public-contact support at the Police Department front desk and reception area as needed.
• Prepare administrative reports and manage projects.
• Follow safety policies and recognized safe work practices; report unsafe conditions and acts to a supervisor and report accidents immediately.
• Perform related duties as assigned or required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED