Police Records Clerk

City of Irving • City of Irving, TX

2d

About The Position

The Police Records Clerk assists the public and police department staff with preparing, submitting, and retrieving police and legal records. The role provides service at the front counter and by phone, fax, and email; handles document scanning and electronic storage; prepares cash reports and deposits; and prepares, proofreads, and revises police reports and legal documents. General office duties are also part of the position. Duties may additionally include coordinating and scheduling classes, meetings, and group sessions, and preparing meeting rooms for scheduled events.

The position involves access to sensitive Criminal Justice Information Systems (CJIS) and requires a thorough background check. Candidates are subject to a polygraph exam and criminal history check. Applicants must submit their hours of availability with the application; attaching a résumé is preferred. Hours may include evenings and weekends, and some schedules include mandatory evening hours.

The Irving Police Department describes its approach as community-based policing and emphasizes service, compassion, integrity, innovation, inclusion, and building trust and quality of life for residents, visitors, and businesses.

Requirements

• High school diploma or equivalent.
• Six months of general clerical experience.
• Submit hours of availability with the application.
• Pass a thorough background check, polygraph exam, and criminal history check.
• Must not have a criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years; other convictions may also be considered.

Nice To Haves

• Previous municipal experience.
• Bilingual English/Spanish skills.
• Attaching a résumé is preferred.

Responsibilities

• Assist the public and police department staff at the front counter and by phone, fax, and email.
• Prepare, submit, and retrieve records, including offense and accident reports, Open Records Requests, security clearances, warrants, affidavits, and protective orders.
• Scan documents into electronic storage programs.
• Prepare daily cash reports and deposits.
• Prepare, proofread, and revise complex police reports and legal documents.
• Answer and route telephone calls.
• Perform general office tasks.
• As needed, coordinate and schedule classes, meetings, and group sessions.
• As needed, set up meeting rooms for scheduled events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED