Police Records Clerk/Custodian

City of Portales • Portales, NM

2d

About The Position

The Records Clerk supports Police Department activities by maintaining extensive records, reports, and files; typing and filing documents; and handling confidential information with a high level of discretion. The role reports to the Police Chief and/or Police Records Supervisor. The regular schedule is 40 hours per week, eight hours per day for five days, with the schedule set by the supervisor. The position may require callback, irregular hours, additional time beyond regular hours, and work on weekends and holidays as necessary. The position is non-exempt.

Requirements

• High school diploma or GED.
• Valid New Mexico driver’s license.
• Ability to communicate effectively with employees, other agencies, and the public using tact, courtesy, and good judgment.
• Computer literacy.
• Ability to physically perform the essential functions of the job.
• At least 18 years of age.
• Good reputation and background sufficient to withstand a pre-appointment investigation.
• Pass a pre-employment background investigation, including work history, criminal records, driving records, and other records deemed necessary.
• Maintain a satisfactory driving record and insurability in accordance with the City’s insurance carrier.
• Maintain a means of communication for off-duty work-related communications.

Nice To Haves

• Associate or bachelor’s degree.

Responsibilities

• Type, process, and file varied reports and records.
• Enter and maintain records on a computer.
• Make photocopies of documents for personnel and agencies as needed.
• Maintain logs of citations, arrests, and photographs.
• Deliver reports to the courts regularly.
• Compile and prepare statistics concerning accidents and criminal activity.
• Answer correspondence as directed.
• Turn in money received each month.
• Deal courteously with the public, including under stressful conditions.
• Answer telephone calls professionally and take accurate messages as needed.
• Perform related duties assigned by supervisors.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED