Police Records Clerk - SR-11

County of Hawai`i•Future vacancies with immediate vacancy in Hilo, HI

19h•Onsite

About The Position

Performs a variety of clerical work in checking and processing police records and reports for conformance with departmental and legal requirements; processes and maintains logs of warrants, subpoenas and other legal papers; registers and processes transfer of firearms; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Hawai'i Police Department - Records & Identification Division in Hilo. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

Graduation from high school.
Three (3) years of clerical experience, of which one (1) year shall have involved the filing and maintenance of police records (for example: traffic accident reports, criminal complaints, fingerprinting cards, criminal abstracts, firearm permitting and registration).
Must be qualified to carry and/or possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.
Knowledge of police records' filing methods and systems.
Knowledge of general office practices and procedures.
Knowledge of arithmetic computations.
Knowledge of grammar, spelling, and word usage.
Knowledge of purposes and uses of standard office machines and equipment.
Ability to keep accurate records and maintain files.
Ability to prepare reports.
Ability to understand and interpret federal, state, and local laws, ordinances, regulations, and policies.
Ability to follow oral and written instructions.
Ability to type rapidly and accurately.
Ability to compare names and numbers accurately.
Ability to deal tactfully with the public.
Ability to work harmoniously with others.

Nice To Haves

An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience).

Responsibilities

Receives and processes forms from operating commands and reviews for completeness and accuracy.
Reviews police investigative reports for accuracy and conformance to established departmental and legal requirements.
Sends notices for explanation, clarification, and/or additional follow-up by operations personnel.
Inputs and deletes information from computerized files.
Maintains and controls the criminal and miscellaneous reports files by classifying and filing reports by types and degrees of crimes.
Processes and maintains log of subpoenas, outstanding bench warrants, and other legal documents received from the courts and other agencies.
Receives, logs, and distributes documents from other jurisdictions and returns them properly executed.
Receives request for and processes criminal abstracts.
Collects fees and issues receipts for criminal abstracts.
Receives bail money and prepares transmittal sheet for forwarding to the respective court.
Receives and processes applications for permits to acquire firearms.
Examines and registers firearms.
Searches files to check records of the seller/buyer before transfer and issuing permit to possess firearm or registering firearm.
Keeps monthly statistics of registration and transfer and makes periodic inspection to discover unused firearm permits.
Searches firearm files to ascertain previous registration and stolen property file for theft of said firearm.
Ensures that weapon being registered is permissible under federal, state, or local laws, and that person is eligible to possess such weapon.
Types registration.
Fingerprints and photographs applicants.
Receives and processes requests for copies of police reports.
Collects fees for copies made and issues receipts.
Provides information to authorized individuals over the counter or by telephone.
Fingerprints individuals for ID's, naturalization, immigration, employment, bonding, and powder license applicants.
Provides assistance to the Police Evidence Custodian in filing, storage, and retrieval of evidence and records.
Provides assistance to the Fingerprint Technician in screening rolled prints.
Makes copies of photos for photo lineups.
May train new personnel.
May supervise and review the work of others.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program
Public Service Loan Forgiveness (PSLF) Program
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.