Police Records Clerk

City of Belton, MO•Belton, MO

1d•Onsite

About The Position

Under general direction, performs a variety of routine and moderately difficult clerical, secretarial, and administrative work in support of law enforcement activities and operations. The following duties are not intended to serve as a comprehensive list of all duties performed by the individual in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties as assigned.

Requirements

Filing and maintaining documents alphabetically, numerically, and chronologically.
Interpreting and administering policies and procedures sufficient to administer, discuss and explain them.
Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.
Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.
Responding to inquiries and in effective oral and written communication.
Maintaining confidentiality and communicating with tact and diplomacy
Law enforcement principles, procedures, techniques, and equipment required.
Report preparation and record keeping.
Federal, state, and local laws affecting area of assignment.
English usage, spelling, grammar, and punctuation.
Principles of business letter writing.
High School Diploma/GED
One year of general office, communications, or records management experience; OR an equivalent combination of education, training, and experience.
Possession of a valid Driver’s License.

Nice To Haves

May require obtaining a Notary license within three months of hire.

Responsibilities

Assists the public by phone, in person, or by mail in obtaining incident and accident reports; and/or directs them to the right department for assistance.
Processes incident reports; prints, files, and scans information such as accident diagrams and prosecution statements into reports.
Assists the general public in initiating the process for filing out a police report.
Prepares local background checks for local, state, and federal agencies for employment purposes and for persons applying for adoption.
Performs records management and maintenance on a regular basis; shreds and destroys records no longer needed.
Assists the public in obtaining liquor cards, fingerprints, and local background checks.
Performs miscellaneous office duties such as notarizations, shredding, emailing reports to agencies; and distributes mail and other packages throughout the building.
Conducts vin number checks; processes DWI paperwork to file; forwards to DOR and prepares for court; processes the fingerprint cards before and after court has been held; forwards disposition of charges to the Missouri Highway Patrol.
Supports the relationship between the City of Belton and the constituent population by providing excellent customer service; promotes the City goals and priorities in compliance with all policies and procedures; maintains absolute confidentiality of work-related issues, client records and City information; and performs related duties as required or assigned.
Ensures that job duties are completed in strict adherence to established safe work practices.