Part-Time Police Records Clerk

Borough of West Chester•West Chester, PA

13h•Onsite

About The Position

West Chester Borough is seeking a Part-Time Police Records Clerk to join the Clerical Police Department. This position is supervised by the Police Records Manager and reports to the Police Chief for any problems or questions. The role is responsible for maintaining police records, processing reports and citations, assisting with public records requests, and providing administrative support to department personnel. The Records Clerk is vital in ensuring the accuracy, organization, and integrity of department records while delivering professional customer service. All duties are performed in accordance with Borough policies and guidelines.

Requirements

High school diploma or GED required.
Proficiency with Microsoft Office and standard office equipment.
Strong written and verbal communication skills, including use of telephone and video conferencing applications.
Attention to detail and organizational abilities.
Ability to maintain confidential information and exercise sound judgment.
Ability to work independently and as part of a team.

Nice To Haves

Previous clerical, administrative, records management, or customer service experience preferred.
Experience working in a police department, public safety agency, court system, or municipal government setting.
Familiarity with law enforcement records management systems and Pennsylvania criminal justice processes.
Knowledge of Pennsylvania Right-to-Know Law and records management practices.

Responsibilities

Enter and maintain electronic and paper records within the Department’s Records Management System (RMS).
Process and maintain incident, investigative, and crash reports.
Enter and retrieve information from the RMS.
Enter citations and related case information into department databases.
Forward completed citations and criminal complaints to the appropriate Magisterial District Court.
Maintain case files, records, forms, and related documentation in accordance with records retention requirements and municipal records policies.
Process approved requests for copies of police reports and other public records.
Assist with Pennsylvania Right-to-Know requests.
Assist with criminal history and background check requests.
Provide clerical and administrative support to Police Communication Officers and Department personnel.
Perform computer data entry, telecommunications, filing, scanning, and other administrative duties as assigned.