Manager Jobs

About The Position

Requirements

• Bachelors’ degree in a related field and a minimum of 5-7 years of experience in a similar role.
• 3+ years of robust experience in HRIS systems including system configuration, benefits administration, and reporting. (Paylocity highly preferred)
• Must have and maintain up-to-date knowledge of local, state, and federal employee-related laws and regulations
• Demonstrable experience in a union related environment
• Able to maintain confidentiality and exercise sound judgment.
• Excellent written and verbal communication skills
• Exceptional organizational and prioritization skills while strongly enforcing deadlines
• Proficient with Microsoft Office programs (especially Excel) and Google applications
• Motivated self-starter who can work independently, identify challenges, and exercise effective problem solving
• Ability to collect, synthesize and interpret and report data

Nice To Haves

• Knowledge of Paylocity and TalentLMS or similar platforms
• Interest in Food Justice and equitable policies
• Experience working in a non-profit

Responsibilities

• Efficiently and effectively oversee all HR operations
• Guide the HR team to ensure an optimal execution of all HR functions while offering individual support as needed
• Assist with the implementation of best practices HR strategies, benefits, and procedures
• Oversee all aspects of the entire employee lifecycle from hiring to offboarding
• Collaborate closely with the Director of HR to ensure clear, consistent, and effective communication of HR matters across the organization.
• Serve as an internal liaison within the HR team, and externally, across all other departments to support cross-functional alignment.
• Supervise direct reports to provide guidance, coaching, conduct performance reviews, share feedback and ensure alignment with departmental goals
• Assist the Director of HR with a variety of HR matters while ensuring proper documentation and alignment with company policy.
• Support the LERC in managing union-related matters, including grievance hearings, RFI’s, and communication with union representatives.
• Support supervisors in addressing performance management matters, including coaching, corrective actions, and the development and implementation of performance improvement plans (PIPs).
• Provide guidance on disciplinary procedures to ensure consistency and compliance with organizational policies.
• Conduct thorough and effective internal investigations under the HR directors guidance
• Escalate complex or sensitive workplace issues or concerns to the HR Director when necessary
• Collaborate with Senior Payroll and Benefits Specialist in managing all benefit communications including new hire orientation, plan updates, open enrollment, paid time off policies, and general employee inquiries
• Co-Manage the benefits platform in Paylocity, ensuring system accuracy, maintaining plan configurations, and resolving EDI discrepancy issues with carriers.
• Oversee and coordinate the annual open enrollment process in Paylocity, including system setup, employee support, and carrier submissions.
• Ensure benefits compliance with applicable laws and regulations (e.g. ACA, COBRA, ERISA, etc.), including timely reporting and required documentation.
• Oversee COBRA administration in partnership with Paylocity, ensuring timely transmission of qualifying events and accurate communication with former employees.
• Manage all LOA’s, including short-term and long-term disability, NYPFL, FMLA, and workers' compensation, ensuring compliance and timely communication with employees and vendors.
• Serve as second tier payroll reviewer for biweekly processing. Process and submit payroll when needed
• Manage payroll records by applying and refining established procedures—overseeing data collection, calculation, and entry, as well as processing changes such as new hires, terminations, and salary adjustments
• Work collaboratively with the Senior Payroll and Benefits Specialist to resolve issues and answer questions
• Audit W-2 forms and year-end payroll reports to ensure accuracy and compliance with IRS requirements.
• Administer the organization’s Incentive Savings Plan by distributing required annual communications and processing employee forms for rollovers and loans.
• Serve as the primary point of contact to provide guidance and resolve plan-related inquiries for employees.
• Manage the entire performance review cycle from start to finish, including coordinating check-ins and annual evaluations.
• Collaborate with leadership to ensure timely completion, generate budget-aligned salary reports, and continuously enhance process consistency and effectiveness.
• Monitor Workers’ Compensation billing and support annual audits
• Manage and respond to all incoming communications received through the HR phone line and central email mailbox.
• Track HR metrics, analyze data and generate a variety of complex reports and other ad hoc HR data requests as needed

Benefits

• medical
• dental
• vision
• life insurance
• long-term disability
• incentive savings plan
• paid time off
• Public Service Loan Forgiveness
• parental leave for full-time regular employees who have been employed with GrowNYC for 175 days
• FSA programs