Legal Assistant Jobs

About The Position

Requirements

• At least 5 years of experience working in a legal and/or professional services environment.
• High school diploma or equivalent.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.
• Minimum typing speed of 50 words per minute.
• Familiarity with Intapp time entry, Elite billing systems, ECF, state and federal court rules, LexisNexis, PACER, ALN, and eDocs.
• Excellent grammar, writing, communication, interpersonal, and organizational skills, including online and paper organization.
• Ability to work under pressure, prioritize, and meet deadlines.
• Customer-service orientation and ability to work in a fast-paced team environment.
• Ability to work overtime as needed and in the office full time when needed or requested.
• Demonstrated administrative skills in organization, attention to detail, and travel and meeting planning.
• Ability to be forward-thinking and proactive, demonstrate initiative, keep projects on track, and follow up so parties remain informed of project status.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Serve as a knowledgeable resource about the firm and coordinate with firm departments and service providers to delegate work, quality-check deliverables, and meet deadlines.
• Liaise between lawyers and IT User Support regarding technical and software issues.
• Coordinate with assistants across offices and departments to provide efficient support to lawyers, practice groups, and case and deal teams.
• Onboard clients and open matters according to Conflicts Department procedures; oversee related billing, calendaring, files, and data maintenance.
• Assist with court filings and liaise with the Court Services Department.
• Support Litigation and Corporate practices and their business and operational processes, including business development and practice support.
• Coordinate with case teams and vendors on needs such as trial space, translation services, and court reporters.
• Provide billable project-assistant support to trial and deal teams, including onsite trial-team support, which may involve travel and after-hours or weekend work.
• Support deal teams by preparing initial drafts of financing and M&A documents, signature packets using DocuSign, and closing binders.
• Assist with case-related work, including document edits, research projects, compiling data into spreadsheets, retrieving cases, and drafting client or government letters.
• Provide meeting and travel support.
• Perform filing, photocopying, scanning, faxing, document compilation, mailing and delivery, and distribution.
• Manage and maintain lawyers’ calendars, email inboxes, telephone calls, and messages; anticipate matters requiring follow-up.
• Maintain notary certification and provide notary services when requested.
• Provide translation services if applicable and coordinate translation services when requested.
• Assemble marketing materials, including lawyer biographies, one-pagers, and pitch materials, using PowerPoint as needed.
• Request updates to lawyer biographies in collaboration with the Business Development team.
• Maintain lawyers’ contacts in Outlook and the firm CRM.
• Conduct internet research and coordinate with knowledge services to obtain articles supporting lawyers’ business-development efforts.
• Update the Business Development team on lawyers’ activities, including meetings, meals, speaking engagements, and conference attendance.
• Submit sponsorship and charitable-contribution invoices.
• Support business-development events.
• Work overtime as needed and work in the office full time when needed or requested.