Legal Assistant Jobs

About The Position

Requirements

• Minimum of one year of corporate legal secretary or legal administrative assistant experience.
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
• Proven success in managing multiple calendars in multiple time zones.
• Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment
• Providing meeting and event support that may entail the ability to work overtime.

Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
• Create, format and edit complex legal documents.
• Coordinate the preparation of responses to Auditor requests.
• Work with attorneys' and Conflicts Department to manage new client intake.
• Enter and track attorney time in time management database.
• Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
• Provides backup support to other attorneys and timekeepers as needed.
• Volunteers for overflow work assignments when time permits and actively promote teamwork.
• Participates in departmental projects designed to streamline workflow and/or resolve issues.
• Assume additional responsibilities as requested.