Legal Assistant

Taylor Day•Jacksonville, FL

25d•Onsite

About The Position

A downtown Jacksonville, Florida law firm is seeking an enthusiastic, self-motivated full-time Legal Assistant to support a shareholder in litigation matters. This is an in-office position. The role supports attorney scheduling and communications, matter administration, document preparation and filing, deadline tracking, mail handling, and billing-related processes. The Legal Assistant also performs basic office support functions and other duties as necessary.

Requirements

Proficiency in Microsoft Word, Excel, and Outlook.
Strong organizational and communication skills.
Meticulous attention to detail.
Dependability and respect for confidentiality and policies.
Typing skills.

Nice To Haves

Working knowledge of ProLaw.

Responsibilities

Manage the attorney’s calendar and coordinate conference calls, depositions, mediations, and other events.
Open new matters in internal software.
Follow up with clients to ensure all claim materials have been received.
Know client procedures and help ensure the firm complies with them in general client communications.
Answer and direct phone calls.
Review the attorney’s outgoing correspondence for grammar and layout consistency.
Track deadlines and document completion, prompting the attorney, associates, or paralegals as necessary.
Assist the attorney with preparing draft pleadings and discovery.
File documents as directed through the Florida E-Filing Portal, United States District Courts, and other courts as necessary.
Receive mail, scan it into internal software, and distribute it to appropriate parties.
Draft cover letters and other correspondence as directed.
Handle the attorney’s outgoing mail needs.
Ensure interoffice and external communications are appropriately documented in system software.
Provide clients with copies of pleadings and correspondence.
Assist the billing department with processing firm invoices.
Process third-party invoices according to firm guidelines.
Perform basic office support functions such as scanning, printing, and faxing.
Perform other duties as necessary.