Legal Assistant

KMRG, LLC•Grand Rapids, MI

13d•$26 - $31•Onsite

About The Position

KMRG, LLC is seeking an experienced Legal Assistant to support the United States Attorney’s Office, Western District of Michigan. This full-time role supports fact-witness management and related administrative and logistical work, including coordinating appearances, arranging travel and lodging, preparing documentation, processing reimbursements, and following Department of Justice and USAO policies and procedures. The position is based in an office in Grand Rapids, Michigan; telework is available. Travel may be required. U.S. citizenship is required because the role supports the U.S. federal government, and applicants will be subject to a background investigation. The position is nonexempt and works 40 hours per week, eight hours per day. Relocation benefits are not available. The Legal Assistant reports to the Supervisor of the LECC/VW section within the USAO-WDMI. The primary workstation is in an office area with low-to-moderate noise. The job regularly requires sitting for extended periods, frequently moving around to access files and office equipment, and occasionally reaching overhead, bending, and lifting objects up to 10 pounds. Computer monitor use may be required up to 100% of the time. KMRG, LLC is an Equal Opportunity/Affirmative Action employer. Qualified applicants receive consideration without regard to protected characteristics or statuses listed in the posting.

Requirements

High school diploma or equivalent.
Knowledge of legal procedures and terminology.
Knowledge of word-processing software, such as Microsoft Word.
Strong communication, decision-making, and multitasking skills.
Excellent judgment in high-pressure courtroom situations.
U.S. citizenship is required.
Applicants are subject to a background investigation.

Nice To Haves

Undergraduate degree.
Experience working in a legal setting.
Experience in witness management.
Experience providing trial support.
Experience in administrative work.

Responsibilities

Assist with witness management before, during, and after court appearances.
Work directly with fact witnesses to ensure participation in court, pre-trial conferences, trials, and grand jury proceedings.
Receive and welcome visitors and direct them appropriately.
Respond to fact-witness inquiries about court schedules, appearances, and reimbursements.
Obtain and document information needed to arrange witness travel and process reimbursements.
Contact fact witnesses with travel arrangements and appearance dates and times; identify special needs or circumstances and use sound judgment to notify the AUSA as appropriate.
Confer with AUSAs regarding witness appearances and special circumstances, including special authorizations, and complete and submit required authorization documentation.
Obtain prior approval before making travel arrangements; provide witnesses with travel documents and appearance schedules before court appearances.
Arrange witness travel and lodging in accordance with DOJ and USAO policies and procedures.
Meet witnesses upon arrival at hearings or pre-trial conferences; provide courtroom orientation, accompany them to court, and ensure a safe waiting area is available.
Collect required documentation and signatures for witness reimbursement; prepare and submit reimbursement vouchers and other required forms, and provide information about pending and completed vouchers.
Gather documentation and reconcile Government Travel Accounts.
Obtain information and coordinate with the Court, Probation, Pretrial, the U.S. Marshals Service, and other relevant agencies.
Complete recurring documents in compliance with applicable style and formatting rules and compose letters requiring knowledge of legal procedures and witness laws and regulations.
Perform general office procedures related to witness management, including establishing and maintaining files and documents.
Assemble witness-file materials according to procedures and DOJ regulations.
Establish and maintain calendars or databases of active and pending witness appearances if requested; track hearings, trial dates, grand jury proceedings, and scheduling conferences.
Perform other assigned administrative and logistical duties related to fact-witness management.
Work independently using sound judgment and problem-solving skills related to witness appearances.
Handle uncooperative witnesses who may refuse to comply with subpoenas.