Legal Assistant

Segal McCambridge•Fort Lauderdale, FL

12d•Hybrid

About The Position

Segal McCambridge is seeking a Legal Assistant to support its Florida General Liability Defense team. The position may be based in the Tampa or Fort Lauderdale office on a hybrid schedule, or fully remote within Florida for the right candidate. The Legal Assistant provides administrative and litigation support to attorneys handling general liability defense matters, helping organize cases, coordinate day-to-day litigation activities, prepare legal documents, and support matters throughout their life cycle. The role calls for a proactive, highly organized, detail-oriented professional who can manage multiple priorities in a fast-paced law firm environment.

Requirements

Prior experience as a legal assistant, legal secretary, litigation assistant, or in a comparable support role within a law firm or legal environment.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, including Word, Outlook, and Excel, and familiarity with Adobe Acrobat.
Ability to manage multiple assignments, prioritize competing deadlines, and maintain accurate records.
Strong proofreading, document formatting, and file management skills.
Professional communication skills and the ability to interact effectively with attorneys, clients, and external contacts.
Ability to work independently while contributing to a collaborative team environment.
A proactive, service-oriented approach and the ability to adapt to changing priorities in a fast-paced litigation practice.

Nice To Haves

Prior experience supporting a general liability defense, insurance defense, personal injury, or civil litigation practice.
Familiarity with Florida state and federal court procedures and electronic filing requirements.
Experience with litigation calendaring, docketing, document management, and timekeeping systems.
Familiarity with legal terminology, court procedures, and litigation workflows.
Experience supporting multiple attorneys in a busy law firm environment.

Responsibilities

Provide administrative and legal support to attorneys handling general liability defense matters in Florida.
Prepare, format, proofread, and revise legal documents, correspondence, pleadings, motions, discovery materials, and other case-related documents.
Open new matters, maintain case files, and organize electronic and physical documents.
Coordinate court filings, including electronic filing in Florida state and federal courts.
Manage attorney calendars and schedule meetings, depositions, hearings, mediations, and other litigation-related events.
Monitor court deadlines and maintain accurate calendaring and docketing systems.
Assist with discovery coordination, including organizing documents, tracking discovery requests and responses, and maintaining production materials.
Prepare deposition, hearing, mediation, and trial materials, including exhibit lists, document binders, and other supporting materials.
Coordinate communications with clients, opposing counsel, court personnel, experts, vendors, and other outside contacts.
Handle incoming correspondence, telephone calls, and email communications professionally and promptly.
Assist with travel arrangements, expense reports, time entry, billing support, and other administrative tasks as needed.
Maintain accurate case information and electronic records using the firm's document management and case management systems.
Provide general administrative support to ensure the efficient operation of the Florida general liability defense team.