Legal Assistant / Fact Witness Coordinator Supporting the USAO

FSA•Muskogee, OK

16d

About The Position

FSA Federal is hiring a Paralegal II to perform Fact Witness Coordinator duties in support of the United States Attorney's Office (USAO). The role provides witness management assistance before, during, and after trial, helping fact witnesses participate in court proceedings, pre-trial conferences, and grand jury appearances. Duties include communicating with witnesses; coordinating travel, lodging, and reimbursements; preparing and maintaining case-related documentation and files; and coordinating with the AUSA, the Court, Probation, Pretrial, the U.S. Marshals Service, investigative agencies, and other counterparts. The position requires U.S. citizenship and a minimum 7- or 10-year background investigation.

Requirements

High school diploma or GED required.
At least 1 year of experience in a related field.
Good communication skills.
Ability to perform word processing and data entry and retrieval.
Ability to review and analyze data and information from multiple sources.
Ability to establish case or project files.
Ability to enter and retrieve data from databases.
Ability to prepare and format management reports.
Ability to manipulate, transfer, compute, and print information.
Ability to prepare and correct reports.
Equivalent combinations of relevant education and experience may be substituted as appropriate.
U.S. citizenship required.
Must undergo a minimum 7- or 10-year background investigation.

Nice To Haves

Undergraduate degree preferred.

Responsibilities

Provide witness management assistance before, during, and after trial, supporting fact witnesses and helping ensure they appear for court, pre-trial conferences, and grand jury proceedings.
Receive visitors and respond to calls, questions, and inquiries from fact witnesses about court appearances, conferences, grand jury appearances, and expense reimbursement; gather information needed for files, travel, and reimbursement.
Contact witnesses about travel arrangements and appearance dates and times, identify special circumstances or needs, and determine when to notify the AUSA.
Consult with the AUSA about witness appearances and special circumstances, including special authorizations, international witnesses, military or federal employee witnesses, and hostile witnesses; prepare documentation and obtain approval before making travel arrangements when required.
Ensure witnesses receive travel documents and appearance details before appearing, and arrange travel and lodging in accordance with Department of Justice and USAO policies and procedures.
Meet witnesses upon arrival at hearings or pre-trial conferences, provide courtroom orientation, accompany them to court, ensure a safe waiting area is available, and collect documents and signatures needed for reimbursement.
Prepare and submit witness vouchers and other reimbursement documentation; provide requested information about pending and completed vouchers; gather documentation and reconcile Government Travel Accounts.
Gather information and coordinate with the Court, Probation, Pretrial, the U.S. Marshals Service, investigative agencies, and other counterparts as needed.
Complete recurring documents in accordance with applicable style and format rules, and compose original letters that do not require legal interpretation but require knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Establish and maintain fact witness files, documents, and databases; assemble and retain materials according to established procedures and Department of Justice regulations.
If requested, maintain calendars or databases of active and pending witness appearances; track hearings, trials, grand jury proceedings, and scheduling conferences.
Perform other assigned administrative and logistical duties related to fact witness management.