Legal Assistant / Fact Witness Coordinator Supporting the USAO

FSA Federal•Ft Worth, TX

About The Position

FSA Federal is hiring a Fact Witness Coordinator/Paralegal II to support the mission of the United States Attorney's Office (USAO). The role provides witness-management assistance before, during, and after trial, working directly with fact witnesses to help ensure their attendance at court, pre-trial conferences, and grand jury appearances. The coordinator handles witness inquiries, gathers information and documentation, arranges travel and lodging, and supports reimbursement processing in accordance with Department of Justice and USAO policies and procedures. The position also coordinates with AUSAs, the Court, Probation, Pretrial, the U.S. Marshals Service, investigative agencies, and other counterparts as needed. It includes preparing recurring documents and original correspondence, maintaining witness files and databases, tracking proceedings and appearances, reconciling Government Travel Accounts, and performing related administrative and logistical duties. U.S. citizenship and a minimum 7- or 10-year background investigation are required.

Requirements

High school diploma required.
2–5 years of administrative or customer service experience.
Good communication skills.
Knowledge of software used by the USAO, or ability to learn the USAO's computer systems.
Ability to perform word processing and data entry and retrieval.
Ability to review and analyze information from multiple sources; establish case or project files; use databases; prepare and format management reports; and manipulate, transfer, compute, and print information.
Ability to prepare and correct reports and correspondence using word-processing software.
Ability to schedule appointments and answer inquiries about case-related information and status maintained in databases.
Ability to obtain information from other agencies or organizations and maintain internal status information on designated information, files, and assets.
Ability to assure information is accurate and perform analytical computations needed to process data.
Ability to provide administrative information and assistance concerning cases or files to other agencies or organizations.
U.S. citizenship required.
A minimum 7- or 10-year background investigation is required.

Nice To Haves

Undergraduate degree and/or paralegal certificate preferred.
Legal experience is helpful.

Responsibilities

Work directly with fact witnesses and support their attendance at court, pre-trial conferences, and grand jury appearances.
Receive visitors and respond to phone calls and inquiries from witnesses about proceedings and expense reimbursement.
Gather information and documents needed to arrange witness travel and reimbursements.
Contact witnesses about travel arrangements, appearance times, and special circumstances or needs; notify and confer with the AUSA when appropriate.
Complete documentation for special authorizations and obtain prior approval before making related travel arrangements.
Provide witnesses with travel documents and appearance details before their appearances.
Arrange witness travel and lodging in accordance with Department of Justice and USAO policies and procedures.
Meet witnesses at designated hearings or pre-trial conferences, provide courtroom orientation, accompany them to court, help ensure a safe waiting area, and collect reimbursement documentation and signatures.
Prepare and submit witness vouchers and other reimbursement documents, and furnish information about pending and completed vouchers.
Gather required documentation and reconcile Government Travel Accounts.
Coordinate with the Court, Probation, Pretrial, the U.S. Marshals Service, investigative agencies, and other counterparts as needed.
Complete recurring documents in accordance with applicable style and format rules, and compose non-legal-interpretation correspondence requiring knowledge of relevant procedures and terminology.
Establish and maintain witness files, documents, and databases; assemble and retain materials in accordance with established procedures and Department of Justice regulations.
If requested, maintain calendars or databases of active and pending appearances, and track hearings, trial dates, grand jury proceedings, and scheduling conferences.
Perform other administrative and logistical witness-management duties as assigned.