Witness Coordinator

KMRG, LLC•Grand Rapids, MI

2d•$26 - $31

About The Position

KMRG, LLC is seeking an experienced Witness Coordinator to support the United States Attorney’s Office (USAO), Western District of Michigan (WDMI). The role supports witness management before, during, and after court appearances, including coordinating witness travel and lodging, preparing reimbursement documentation, liaising with attorneys and government agencies, and ensuring compliance with Department of Justice and USAO policies. The position is full-time, 40 hours per week, with eight-hour workdays. Telework is available, and travel may be required. U.S. citizenship is required because the role supports the U.S. federal government. The position is nonexempt and does not offer relocation benefits. Applicants are subject to a background investigation.

Requirements

High school diploma or equivalent.
U.S. citizenship.
Knowledge of legal procedures and terminology.
Knowledge of word-processing software, such as Microsoft Word.
Strong communication, decision-making, and multitasking skills.
Excellent judgment in high-pressure courtroom situations.

Nice To Haves

Undergraduate degree.
Experience working in a legal setting.
Experience in witness management.
Experience providing trial support.
Experience in administrative work.

Responsibilities

Assist with witness management before, during, and after court appearances.
Work directly with fact witnesses to support participation in court, pretrial conferences, trials, and grand jury proceedings.
Receive and welcome visitors and direct them appropriately.
Respond to witness inquiries about court schedules, appearances, and reimbursements.
Collect and document information needed to arrange witness travel and process reimbursements.
Contact fact witnesses to communicate travel arrangements, appearance dates, and times.
Identify witnesses’ special needs or circumstances and use sound judgment to notify the AUSA.
Confer with AUSAs about witness appearances and special circumstances, including special authorizations.
Complete and submit documentation for special authorizations, and obtain approval before arranging travel.
Provide witnesses with travel documents and appearance schedules before court appearances.
Arrange witness travel and lodging in accordance with DOJ and USAO policies and procedures.
Meet and greet witnesses at designated hearings or pretrial conferences.
Offer and conduct courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is available.
Collect documentation and signatures needed for witness reimbursement.
Prepare and submit witness reimbursement documentation, including vouchers and required forms.
Provide requested information about pending and completed witness vouchers.
Gather required documentation and reconcile Government Travel Accounts.
Coordinate with the Court, Probation, Pretrial, the U.S. Marshals Service, and other parties.
Complete recurring documents in accordance with applicable style and formatting rules.
Compose letters requiring knowledge of legal procedures and fact-witness laws and regulations.
Perform office procedures related to witness management, including establishing and maintaining files and documents.
Assemble witness files according to procedures and DOJ regulations.
Establish and maintain calendars or databases of active and pending witness appearances when requested.
Track hearings, trial dates, grand jury proceedings, and scheduling conferences.
Perform other administrative and logistical duties related to witness management as assigned.
Independently handle witness-appearance duties using sound judgment and problem-solving skills.
Handle uncooperative witnesses who may refuse to comply with subpoenas.