LEGAL ASSISTANT

McAfee & Taft•Tulsa, OK

26d•Onsite

About The Position

Under moderate supervision, the Legal Assistant provides mid-to-high-level administrative support to designated attorneys, paralegals, and the Firm. As part of a professional support staff team, the position helps promote and maintain the Firm’s goodwill and reputation while upholding professional conduct and confidentiality. The role is based in a professional office setting, and most work is sedentary. A high school diploma is required; an associate or bachelor’s degree is preferred. An equivalent combination of education and experience is required. At least three years of administrative support experience is required, with five or more years preferred. Candidates should be skilled with the MS Office Suite and other office products, communicate effectively in writing and verbally, have a strong command of English, and be able to prepare, proofread, and edit correspondence. Knowledge of legal terminology and procedures, attention to detail, and the ability to maintain confidentiality are also required.

Requirements

High school diploma required; an equivalent combination of education and experience is accepted.
At least three years of administrative support experience required.
Skilled with MS Office Suite and other office products.
Excellent written and oral communication skills, including comprehension and expression.
Strong command of English, including spelling, grammar, punctuation, form, and style.
Detail-oriented, with the ability to create, compose, proofread, and edit correspondence.
Knowledge of legal terminology and procedures.
Ability to maintain confidentiality of records and information.
Demonstrates integrity and ethics, communication, interpersonal skills, attention to quality, and a sense of urgency.

Nice To Haves

Associate or bachelor’s degree preferred.
Five or more years of administrative support experience preferred.

Responsibilities

Provide secretarial support for several attorneys in various legal specialties.
Gather relevant information and documents under direction, or compile data from a variety of sources.
Complete typing assignments, some of which may be confidential and require research.
Compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.
Prepare documents and correspondence requiring knowledge of legal terminology and document formats, including contracts, briefs, policies, and pleadings.
Establish, maintain, process, and/or oversee files, correspondence, databases, records, certificates, and other documents.
Follow up with appropriate departments under direction to help ensure compliance with agreements and responses to attorneys’ requests for information and related issues.
Coordinate with other secretaries to assist with heavy workloads or coverage.
Provide backup support to other attorneys when their secretaries are out of the office.
Schedule appointments and maintain schedules; may coordinate meetings and conferences, including travel, lodging, and facilities.
May lead, guide, and train staff performing related work.