LEGAL ASSISTANT
BUCHALTER LLP•Chicago, IL
•$95,000 - $95,000•Hybrid
About The Position
The Legal Assistant supports corporate and transactional legal work by preparing and finalizing documents, coordinating deadlines and meetings, and handling attorney administrative needs. The position is based in the Chicago office and is currently hybrid, with four remote workdays per month and the remaining workdays in the office; this arrangement is subject to change. The professional, collaborative office supports high-stakes legal work. Overtime may be required as needed.
Requirements
- High school diploma or equivalent.
- At least 3 years of corporate and/or transactional experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with legal terminology, processes, and protocols.
- Accuracy in handling documents and following legal protocols.
- Ability to manage multiple tasks and stay organized under tight deadlines.
- Clear, professional, and courteous communication with internal and external stakeholders.
- Discretion and integrity in handling sensitive information.
- Ability to prioritize tasks and meet deadlines in a fast-paced legal environment.
Nice To Haves
- Bachelor’s degree.
- Experience supporting multiple attorneys in a mid-size to large law firm or similar environment.
- Experience with legal document management software such as iManage.
Responsibilities
- Draft, proofread, edit, and finalize contracts, agreements, closing documents, letters, and correspondence.
- Assist with corporate formations, amendments, and other entity filings.
- Ensure documents follow firm standards and applicable legal formatting requirements.
- Prepare closing binders and maintain transaction checklists to ensure deliverables are met.
- Manage attorney calendars and schedule meetings, calls, and deadlines for client matters.
- Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
- Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
- Handle time entry, expense reports, and billing coordination for attorneys.
- Manage travel arrangements, meeting logistics, and other administrative needs.
- Maintain confidentiality and professionalism when handling sensitive client and firm information.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
